What are the responsibilities and job description for the HR Project Assistant position at Baptist Children's Home?
Job Title: HR Project Assistant-Seasonal
Department: Human Resources
Reports To: VP, Human Resources
Revised Date: April 2026
FLSA Status: Hourly, Non-exempt
SUMMARY
The HR Project Assistant will assist the organization in the transition of hard copy employee files to a digital employee file system. The work will include scanning, downloading files, and digital file organization. This role requires extreme confidentiality and attention to detail.
QUALIFICATIONS:
• Personal commitment to Jesus Christ and alignment with the statement of faith of BCH.
• Meets the general employment qualifications as outlined in the personnel policies of the agency.
• Has ability to relate to people meaningfully and to function as a member of the agency team.
• Proficiency in use of computers and software applications to organize files and data.
• Ability to work independently with an attention to detail.
• Has the knowledge and skills necessary to fulfill job responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Gains knowledge of employee file structure and organization.
• Scans hard copy employee files and downloads to Microsoft OneDrive to create and build digital files.
• Establish goals and deadlines to keep project on schedule to ensure completion.
• Handles highly confidential information in a professional manner.
• Has knowledge and understanding of the agency’s structures, services, policies, and procedures, and related jobs.
• Participates as a team member by sharing responsibilities and supporting other team members.
• Respects the cultural and socioeconomic diversity of staff members and children in care and strives to create a positive relationship within BCH.
• Participates in the agency’s Performance Quality Improvement (PQI) program as needed.
Supervision:
• Works under the direct supervision of the VP Human Resources.
• Maintains an open line of communication with supervisor. Requests conferences, as needed, to be able to perform tasks effectively.
Faith & Mission Alignment
BCH is a Christ-centered organization committed to sharing hope and changing lives, with beliefs rooted in Jesus Christ. Employees are expected to support BCH’s mission, purpose, and spiritual emphasis through professional conduct and service.
• Professes to be a Christian believer.
• Submits an individual Statement of Faith, Acknowledgement, and Pledge as part of employment requirements
EQUIPMENT:
Ability to operate standard office machines such as copier, computer, scanner, etc. and to work within Microsoft Outlook, Excel, and Word software programs.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret general information. Ability to effectively communicate with others, including managers, clients, customers, and the general public.
CONTACT WITH OTHERS:
Regular contact with colleagues in all departments, as well as with outside individuals and groups; should represent Baptist Children's Homes of NC, Inc. in a positive manner. Contacts outside of the agency where proper handling of situations is of utmost importance as the agency’s image could be affected.
MENTAL / VISUAL / AUDITORY DEMAND:
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form and ability to draw conclusions. Specific vision abilities required by this job include close vision, and ability to adjust focus. Must be able to talk and hear both in person and on the telephone.
CONFIDENTIAL DATA:
Complies with agency policies and procedures concerning confidentiality and HIPAA regulations, including employee payroll and benefits, and may include aspects of employee information, family information, medical information, etc. which if disclosed, would have adverse internal and/or external effect, and could result in termination of employment.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and stand, use hands and fingers, walk, reach with hands and arms, and occasionally lift 20 pounds.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; usual office working conditions.