Distribution Coordinator

Distribution Coordinator

Location: Somerset, New Jersey

Salary: up to $50,000 per year (depending on experience) 10% bonus plan Benefits

Contract Type: Full Time, Salaried, Permanent

BENEFITS

• Competitive Bonus plan

• Healthcare

• Dental, vision & life insurance

• 401K contributions

• Paid vacation and sick leave

• Free on-site parking

• Referral programme

• Employee Assistance Programme

• Wellness programme

OUR COMPANY

BAP Pharma is the fastest-growing, independently owned pharmaceutical clinical trials supply organization, with specialist divisions in Comparator Sourcing, Secondary Packaging & Labelling/Global Storage & Distribution and Medicines Access. BAP Pharma continues to expand of our core business operations in UK, Germany and the USA.

We are now looking for experienced and passionate professionals who are dedicated to providing unparalleled customer service, to continue to drive our business forward and become a part of our success story.

THE ROLE

The Distribution Coordinator plays a key role in supporting the global distribution of clinical trial material products.

Working closely with internal teams and external partners, you will help ensure products are delivered safely, efficiently, and in compliance with regulatory requirements, while maintaining high standards of service, accuracy, and operational excellence.

KEY RESPONSIBILITIES

• Coordinate domestic and international shipments of clinical trial materials, comparator products, and commercial medicinal products, ensuring deliveries are completed accurately and on time.

• Liaise with suppliers, clients, approved courier partners, and internal teams to ensure the smooth movement of goods throughout the supply chain.

• Prepare and manage all shipment documentation, including commercial invoices, packing lists, delivery notes, and export paperwork.

• Monitor shipments from dispatch through to delivery, proactively managing delays, exceptions, and transportation issues.

• Take ownership of temperature-controlled and time-critical shipments, ensuring product integrity is maintained throughout transportation and distribution.

• Ensure all distribution activities comply with cGMP, regulatory requirements, and company procedures.

• Process inventory transactions within the ERP system and maintain accurate records of stock movements, receipts, and shipments.

• Respond to inventory enquiries and provide accurate stock and shipment status updates to internal and external stakeholders.

• Support Packaging & Labelling activities by coordinating materials, inventory, and documentation to meet project timelines.

• Maintain logistics trackers, performance reports, and operational records to support decision-making, continuous improvement, and audit readiness.

• Build strong relationships across Warehouse Operations, Quality, Project Management, and external partners, providing cross-functional support to achieve business objectives.

REQUIREMENTS

To be successful in this role you will:

• High School Diploma required. Associate's or Bachelor's degree in Supply Chain Management, Logistics, Business, Life Sciences, or a related field preferred.

• At least 2 years' experience in logistics, distribution, transportation, or supply chain coordination.

• Experience coordinating domestic and international shipments, including working with couriers, freight providers, customs brokers, and other supply chain partners.

• A solid understanding of import/export requirements, shipping documentation, Incoterms, and temperature-controlled transportation.

• Experience using ERP (preferably SAP), warehouse management, inventory management, or logistics systems, along with strong Microsoft Office skills.

• Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong attention to detail and a commitment to maintaining accurate records, documentation, and data integrity.

• Effective communication and customer service skills, with the ability to build productive relationships with internal and external stakeholders.

• Strong analytical and problem-solving abilities, with a proactive approach to identifying and resolving operational issues.

• The ability to work independently while collaborating effectively across cross-functional teams.

BAP Pharma is committed to enabling a supportive work environment, which is diverse and inclusive and based on mutual respect.

We offer comprehensive training and development programmes to employees to enable them to excel in their roles. We provide our team with a platform in which to continually progress and excel and deliver on our promises to our clients.

BAP Pharma – Promise delivered. Our people are results driven, tenacious and customer focused.