Senior Administrative Assistant - Courts

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2471381

Invest in you and improve the Community at the same time. Bannock County

is a place where you can learn relevant skills and go as far as you take

yourself.

How Bannock County invests in YOU:

• Excellent Medical/Dental/Vison insurance at a low cost to you and
  
  

your family.

• County provided life insurance in addition to optional life
  
  

insurance

• PERSI 401k contributions
• Vacation, sick, and holiday leave for work-life balance
• Development and advancement opportunities.
  
  

A Little Bit About This Role

• Monday through Friday 8 am to 5 pm schedule
• Working with a great team
• Providing meaningful service to the public
  
  

What this role is all about:

This position performs complex and highly responsible legal,

secretarial, clerical, and customer service duties to manage all civil

and criminal filings and collection of all fines, costs, restitution and

fees for the Magistrate and District Court. The primary function of this

job is to receive and process a variety of paperwork associated with the

Courts functions. Attention to detail and accuracy of data is extremely

important in this job. Duties include processing all civil filings,

entering data into the Idaho Supreme Court Case Management System,

determining fines, fees and bond amounts, collecting and balancing

monies, preparing warrants and other legal documents, receiving and

posting bonds and performing a variety of administrative support duties

for the Courts. Work is conducted under the Idaho Rules of Civil

Procedures, Court Rules, Criminal Rules, Supreme Court Rules,

Administrative Court Rules and Idaho State Code. Customer contact is

frequent with the public, attorneys, Judges, other court personnel, law

enforcement personnel and various State departments. The work is

performed under the supervision of the Court Supervisor. The principal

duties of this class are performed in a general office environment.

Essential Duties And Responsibilities(will Vary By Assignment)

• Receives and processes civil filings and case files; determines the
  
  

jurisdiction of the case, type of case and required filing fees;

• Establishes amount due and accepts payments for bonds, fines, fees,
  
  

restitution, and other reimbursements and balances payments

received; maintains individual cash drawer;

• Monitors cases and paperwork flow for appropriate time frames,
  
  

processing and follow-up;

• Records criminal charges and other information into the Idaho
  
  

Supreme Court Case Management System for processing including

misdemeanor citations, infraction citations and felony complaints;

• Receives and files paperwork in civil and criminal cases; determines
  
  

action to be taken;

• Contacts and obtains an evaluator/mediator for certain cases;
  
  

prepares and processes related paperwork;

• Files and assigns case numbers on petitions; issues writs of
  
  

execution; verifies absence of outstanding writs; collects and

receipts fees, processes returned and interim writs; distributes

writs for garnishment;

• Receives and processes domestic violence protection orders, local
  
  

and foreign;

• Takes pleas of not guilty and guilty on payable misdemeanor charges;
  
  

prepares and processes associated paperwork;

• Provides information to customers on court proceedings, status of
  
  

cases, associated penalties, and other related information;

• Prepares clerk records for appeals including preparation of copies,
  
  

indexing, page numbering, preparing exhibits and exhibit lists;

• Receives and posts bonds on civil and criminal cases;
• Receives and disburses monies for restitution to victims;
• Receives and processes request for relief for withheld judgments;
• Provides background and criminal checks to the public and other
  
  

courts ;

• Answers phone calls and responds to questions; provides information
  
  

regarding payment of citations, license suspension, license

reinstatements, court hearings, process for filing small claims,

filing civil complaints, how to enter pleas and other information,

without giving legal advice;

• Creates, types and proofs letters to attorneys and non-represented
  
  

parties regarding case filings and filing fees;

• Coordinates with state Department of Transportation (DOT) on license
  
  

suspensions, renewals, modified judgments, and related issues;

• Performs all work duties and activities in accordance with County
  
  

and Court policies, procedures and safety practices.

Other Duties And Responsibilities

• Provides the Bureau of Criminal Identification of any change from
  
  

the original judgment in a criminal case;

• Provides reports to the credit bureau on civil judgments;
• Performs other related duties as required.
  
  

What you need:

High school diploma or GED equivalency is required; and

One (1) to two (2) years\' experience in an office setting performing

general clerical duties and the ability to learn legal terminology and

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