Accounts Payable Technician Deputy Auditor

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2534059

**Primary Function**

The principal function of an employee in this class is to process

invoices and prepare weekly payments, perform general clerical and

accounting support duties and records maintenance, and provide customer

service. An Accounts Payable Technician must possess accounting,

clerical, and customer service skills; he/she has acquired knowledge of

Accounting Functions Through Education And On-the-job Experience And Is

a department-related specialist with a good working knowledge of County

policies and procedures. The work is performed under the supervision of

the Comptroller/Senior Deputy Auditor, although some latitude is granted

for independent judgment using standard accounting practices to resolve

problems or correct procedures. The principal duties of this class are

performed in a general office environment.

**Essential Duties and Responsibilities(will vary by assignment)**

• Processes claims generated by County departments and prepares weekly
  
  

payments;

• Reviews claims for accuracy of coding, compliance to County policy
  
  

and IRS regulations; verifies billing information with vendors as

needed;

• Processes, reconciles, and maintains computerized account balances
  
  

and related information to ensure departments stay within budget;

• Researches and responds to problems and discrepancies from internal
  
  

and external customers; explains County procedures/policies/programs

to customers and resolves customer concerns;

• Identifies independent contractor claims and other claims requiring
  
  

reporting to the IRS; obtains and maintains W-9s, workers comp

and/or liability insurance certificates where required;

• Compiles payment information, assists with the preparation and
  
  

submission of 1099s and other required reports annually to vendors

and the IRS;

• Administers County purchasing card program; maintains cards, logs,
  
  

and usage agreements; reconciles statements, processes payments, and

resolves discrepancies;

• Prorates and distributes monthly telephone and internet charges to
  
  

departments; annually reviews for accuracy details of

charges/connections and services with vendor and County IT

department;

• Develops, prepares, distributes, and maintains a variety of
  
  

documents, files, correspondence, spreadsheets, applications, and

related records;

• Answers incoming phone calls, answers questions and inquiries,
  
  

provides specific information about accounts, and provides referrals

to other departments or staff as needed;

• Provides general clerical and accounting assistance;
• Provides data entry services, faxing, typing, and filing in support
  
  

of department functions;

• Performs all work duties and activities in accordance with County
  
  

policies, procedures and safety practices;

• Assists outside auditors during annual audit regarding accounts
  
  

payable processes.

**Other Duties and Responsibilities**

• Performs other related duties as required.
  
  

**Competency Requirements**

Knowledge of:

• Operation of standard office equipment, including a personal
  
  

computer and job-related software applications;

• Customer service procedures and techniques;
• English grammar, spelling, punctuation, and composition;
• Current office practices and procedures;
• Complex accounting, budgeting, bookkeeping, and cash handling record
  
  

keeping practices and procedures;

• Advanced mathematical computation, problem solving, and research
  
  

methods and techniques.

Ability to:

• Learn department functions thoroughly to provide general information
  
  

and explain detailed department processes and procedures;

• Learn and explain regulatory compliance issues related to the
  
  

assigned department\'s function;

• Maintain ecords efficiently and accurately and to prepare clear and
  
  

concise reports;

• Research information and data and prepare reports;
• Perform a wide variety of duties and responsibilities with accuracy
  
  

and speed under the pressure of time-sensitive deadlines;

• Perform multiple tasks, including handling interruptions, and return
  
  

to and complete tasks in a timely manner;

• Perform time management and scheduling functions, meet deadlines,
  
  

and set project priorities;

• Respond courteously to customer and vendor inquiries, which are
  
  

sometimes controversial or adversarial;

• Works well under pressure and with deadlines;
• Adapt to change;
• Follow written and oral instructions;
• Operate standard office equipment and a personal computer including
  
  

program applications appropriate to assigned duties;

• Maintain effective working relationships with other County
  
  

employees, supervisory personnel, local elected officials, vendors,

and the public;

• Communicate effectively both orally and in writing.
  
  

**Acceptable Experience and Training**

High school diploma or GED equivalency with additional college, in

service or prof