What are the responsibilities and job description for the Mortgage Disclosure Specialist position at BankPlus?
General Position Statement:
The Mortgage Disclosure Specialist is responsible for preparing initial disclosures (and redisclosures) within 3 days of TRID application date, ensuring they are delivered accurately and timely, and fully complying with all applicable regulatory requirements. This will be accomplished through teamwork and excellent verbal and written communication.
Duties and Responsibilities:
- Prepare and review Initial Disclosures within 3 days of TRID application date. Files received within the first and second days of TRID date should be reviewed and disclosed within 24 hours or as early as possible after received.
- Prepare and send all redisclosures, within 3 days of change of circumstance, per system or processor notifications.
- Review Dashboards daily to confirm all disclosures have been disclosed to meet TRID timing.
- Review Loan Origination dashboards and pipelines to ensure all pre-quals meet required disclosure timelines.
- Validate eDisclosed loans that have not been acknowledged and send hard copies of disclosures in compliance with regulations.
- Run Mavent Preview Compliance Reports and inform originators of any Alerts or Fails.
- Order Flood Certifications, USPS/Address Verifications, PMI quotes and initial Fraudguard.
- Send daily reports and follow up on receipt of Notice of Intent for all disclosed files.
- Review forms, disclosures, and other documents to validate information and ensure compliance for all loans (including non-Originated Loans submitting to Compliance).
- Monitor closing cost templates and state specific rules for updates to maintain and ensure accurate fees are disclosed. Proactively research when changes are identified to prevent disclosure errors and associated monetary losses/cures.
- Assist with maintaining written procedures and updated checklists, making recommendations to Mortgage Disclosure Manager of ways to improve quality and efficiency.
- Communicate with Originators, Mortgage Disclosure Manager and Secondary Marketing Teams regarding any compliance alerts, pricing, and/or data entry discrepancies within the loan file in Encompass.
- Ensure loans disclosed adhere to BankPlus, regulatory, agency and investor guidelines to be sellable into the secondary market by maintaining thorough knowledge of information and reviewing information furnished by the Mortgage Disclosure Manager.
- Participate in the bank’s High-Performance Rewards Connections program.
- Maintain a thorough knowledge of Bank products, services, policies, procedures, and appropriate regulatory issues as related to daily job functions including, but not limited to the following: Bank Secrecy Act; Privacy Act: Fair Lending Act; Regulation E, etc. Complete required compliance training (when assigned) and adheres to the bank’s standard of conduct.
- Perform other duties as assigned.
Position Requirements:
- Bachelor’s degree preferred; High School Diploma required.
- One year of experience working with TRID loan documents.
- Previous experience with Encompass software preferred.
- General computer and typing experience with Microsoft Office Suite, to include Excel, Word, and Outlook
- Detail oriented with excellent clerical and organizational skills.
- Excellent verbal and written communication skills
- Work outside of regular business hours, as deemed necessary.
- Ability to handle multiple tasks.