The Project Coordinator supports key initiatives within our Project Management Office (PMO), mainly related to the Operations Upgrade Program and Transformative Projects. The ideal candidate will be detailed oriented and proactive in order to assist in planning, coordinating, and communicating tasks among multiple projects. This is a hands-on role requiring excellent organizational skills, familiarity with project management tools, and the ability to support cross-functional teams effectively. This role also leverages the Project Management Framework to execute business projects through the project lifecycle to deliver business value.  

The duties of the position include, but are not limited to, the following: 

• Assist in the maintenance of the project dashboard and status report in Smart Sheets/Monday.com
• Support the requirement gathering sessions and document functional/business requirements.
• Collaborate with Stakeholders to follow up on project deliverables and timelines.
• Create and update project documentation and presentations as needed.
• Ensure communication and reporting standards are maintained in line with the Project Management Framework.
• Coordinate and schedule meetings, planning sessions, and stakeholder workshops.
• Capture and distribute clear and concise meeting minutes and action items.
• Coordinate with Change Management Officer regarding communication strategy
• Assume evolving duties and responsibilities of the position.
• Work all hours required to fulfill job duties and responsibilities (including
• weekends, evenings, and holidays as needed).
• Travel as required.
• Provide coverage for other positions as requested.
• Ability to carry and lift boxes and objects that may weigh between 10 and 25
• pounds.
• Perform additional duties and responsibilities as assigned by management.

In the performance of their duties, all Bci - Miami Branch staff members are required to comply all state and federal regulatory and legal requirements, including the Bank Secrecy Act, the Federal Election Campaign Act of 1979, the Foreign Corrupt Practices Act, and the Bank Bribery Amendments Act. Additionally, all staff members must comply with in the Bci’s Personnel Manual and Code of Ethics and other policies of Bci which are either currently in place or which may become effective during the staff member’s employment. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPUTER & OTHER REQUIRED SKILLS:

• Strong skills in Google Suite (Google Sheets, Google Slides, Google Forms, etc) and Microsoft Suite (Excel, Word, Visio, Project), Smart Sheet,  Monday.com,
• Familiarity with agile, waterfall, or hybrid project management.
• Experience with creating dashboards and visual project summaries
• Highly organized and detail-oriented, with the ability to manage confidential information efficiently and securely.
• Ability to gather and synthesize information from diverse teams and sources.
• Ensure timely escalation of risks, issues, or delays to the appropriate stakeholders.
• Ability to understand, speak, read, and write English and Spanish

EDUCATION:

Bachelor’s degree or Professional Experience in Computer Science, Engineering, Business Administration, or related field.

CERTIFICATIONS/LICENSES:

Project Management Professional (PMP), Certified Associate in Project Management (CAPM), other project management certification (optional but desirable)

EXPERIENCE: 

3-5 years of experience in a project coordination, project support, or a junior project management role, preferably within a financial institution