Fiscal Assistant III, Food & Nutrition Services (INTERNAL APPLICANTS ONLY)

Job Description

Monitors and reports on the financial and cash handling procedures in the school cafeterias optimizing Food and Nutrition Services (FNS) assets, including but not limited to cash, Federal/State/Baltimore County Food Service funding, commodity, FNS purchased products, and personnel.

Responsibilities

EXAMPLES OF DUTIES:

• Assigns and reviews the work of fiscal assistants and related staff. Ensures that the work of these employees is performed in accordance with established practices and procedures. Trains new employees. Provides assistance and guidance to fiscal assistants and others.
• Coordinates the fiscal control activities of the department. Serves as a departmental liaison regarding fiscal matters. Gathers, summarizes, and presents fiscal information to the Executive Director including financial records, position management records, grant time and effort certification records, financial balances, projections, and resolutions.
• Prepares, reviews, and maintains periodic and special accounting statements, summaries, and schedules. Prepares and reviews fiscal, statistical, and analytical reports. Prepares staffing and budgetary expense projections.
• Monitors and tracks grant expenditures. Reviews and audits purchase orders, material requisitions, invoices, debit and credit memoranda, and other related documents to ensure that financial transactions have been approved, processed, and recorded in accordance with established procedures. Ensures that expenses are charged to the proper accounts.
• Audits central office accounts and grants for required approvals, receipts, and reasonableness of expenses incurred. Reconciles discrepancies. Assists grant managers with federal and state audit requirements and related matters.
• Establishes and maintains control records related to general fund and grant accounts. Reviews payroll reports to ensure that employees are charged to the proper accounts. Makes journal entries to correct accounting errors.
  
  

Qualifications

MINIMUM QUALIFICATIONS

Graduation from an accredited college or university with an associate’s degree in accounting, business administration, or a related field.Three years’ experience in accounting, bookkeeping, or fiscal control work is required.

Note: Other combination of applicable education, training, and experience which provide the knowledge, skills and abilities necessary to perform effectively in the position, may be considered.

Licenses And Certificates

Possession of a valid Class C Maryland driver’s license or an equivalent.

Knowledge, Skills, And Abilities

Knowledge of the principles and practices of fiscal control and bookkeeping. Knowledge of office practices, procedures, and systems. Knowledge of personal computers and office software packages.

Skill in preparing, reviewing, auditing, and maintaining a variety of complex accounting, budgetary, and fiscal records and reports. Skill in analyzing financial data. Skill in monitoring and reviewing expenditures. Skill in interpreting and applying rules, regulations, policies and procedures. Skill in the use of spreadsheets, word processing, and database software. Skill in preparing materials and delivering training to large groups.

Ability to review the work of others and communicate clearly and effectively, both orally and in writing. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.

Physical And Environmental Conditions

Work is performed primarily in the field at school cafeteria and other external sites.

Requires flexibility and creativity to work in cramped, noisy, hot, and busy conditions.

Conditions Of Employment

Must possess dependable transportation. Willingness to adjust work hours to meet the requirements of this position. Field work requires following the cafeteria schedules; central office work requires following a business-day schedule.

FLSA Status: Non-Exempt

Retirement: Eligible for the Baltimore County Employees' Retirement System.

This document describes the duties and responsibilities of a position or group of positions.It shall not be held to exclude duties not referenced nor limit the right of management to assign work to employees.

Salary: $25.43 -$44.50/hour depending on experience, per ESPBC (Education Support Professionals of Baltimore County)

ESPBC grade 06 hourly base pay scale for non-exempt office professionals, clerical and classified employees, effective January 1, 2026.

Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation and leave accruals at https://www.bcps.org/fiscalservices/payroll .

Benefits: BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans. Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves. All new hires will attend a benefits meeting upon hire.

Visit the BCPS website for additional information about benefit plans for BCPS employees at

https://www.bcps.org/hr/compliance/benefits_and_retirement

Conditions Of Employment

• Employment in this position is contingent upon successfully completing a background, Department of Social Services (DSS) and criminal history check. A completed application must be on file in the Office of Staffing/Temporary Services to be eligible to work in this position.
  
  

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
  
  

Pre-Employment Requirements

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.
  
  

Contact Information

Office of Staffing

443-809-7872