What are the responsibilities and job description for the Clerical Support - Office of Homeless Programs position at Baltimore County Public Schools?
- Oversees the processing of forms, documents, and records. Reviews and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.
- Answers phone calls and takes messages for the homeless liaison.
- Processes a variety of transactions, forms, documents, and records associated with office operations.
- Reviews and verifies documents for completeness, accuracy, and compliance with established policy and procedural requirements.
- Creates and maintains databases, spreadsheets and logs.
- Reviews, compiles, and processes receipts, invoices, expense reports and related financial documents. Prepares and maintains records of purchases and other office financial activities.
- Reconciles receipts and procurement card purchases. Maintains petty cash accounts
- Completes payroll timesheets. Records and monitors regular payroll, special payroll, and contractual payroll expenditures.
- Schedules appointments and meetings. Makes arrangements for facilities and materials required for meetings. Prepares agendas and takes minutes of meetings. Prepares meeting notes for distribution.
- Creates, organizes, and maintains electronic and paper document filing systems.
- Performs other duties as assigned.
- Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
- Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
- Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
- Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
- All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $106. An identification card will be issued which must be shown prior to employment.
- Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
JobID: 19255
Position Type:
SUB & TEMP POSITIONS - CONTRACTUAL/CONTRACTUAL B STAFF (M0260)
SUB & TEMP POSITIONS - CONTRACTUAL/CONTRACTUAL B STAFF (M0260)
Date Posted:
9/5/2023
9/5/2023
Location:
SUBSTITUTES (555555)
SUBSTITUTES (555555)
Closing Date:
11/01/2023
BALTIMORE COUNTY PUBLIC SCHOOLS11/01/2023
JOB TITLE: Clerical Support - Office of Homeless Programs (Contractual)
LOCATION: Office of Title I - Jefferson Building
REPORTS TO: Coordinator, Community Schools
EXAMPLES OF DUTIES:
MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Possession of a high school diploma or appropriate equivalent required. Secretarial experience preferred.
Knowledge, Skills, and Abilities:
Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers, office software packages, automated office systems and related office equipment.
Skill in performing word processing functions. Skill in composing correspondence and memoranda.
Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.
SALARY: $18.54 per hour (contractual)
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities
CONDITIONS OF EMPLOYMENT:
COVID-19 VACCINATION REQUIREMENTS: Baltimore County Public Schools (BCPS) is committed to providing the highest quality education to BCPS students and staff while ensuring the health and safety of its students, employees, customers, clients, contractors, interns, and other visitors. BCPS strongly encourages all persons to be fully vaccinated and boosted against COVID-19. Information about accessing COVID-19 vaccines and boosters can be found at https://coronavirusvaccineoutreach-bc-gis.hub.arcgis.com/. Detailed information about BCPS' COVID-19 mitigation plan and requirements can be found at https://www.bcps.org/covid1
Citizenship, residency or work VISA in United States required.
Application Instructions
Please read and carefully follow the instructions provided below.
Pre-Employment Requirements:
Non-Discrimination Statement
The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).
Contact Information:
Office of Temporary Services
6901 Charles Street, Building E
Towson, MD 21204
Phone: 443-809-895
Salary : $19 - $106
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