What are the responsibilities and job description for the Therapeutic Recreation Administrative Aide position at Baltimore County, MD?

Therapeutic Recreation Administrative Aide

Salary

$18.91 - $28.44 Hourly

Location

Fullerton Community Center, MD

Job Type

NON-MERIT

Job Number

NM.102 08-26

Department

RECREATION & PARKS

Opening Date

08/31/2026

Closing Date

Continuous

Description
Benefits
Questions

A vacancy for a Non-Merit Therapeutic Recreation Administrative Aide exists in the Baltimore County Department of Recreation and Parks.

Regular schedule: 34 hours per week. Plus County benefits.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

All interested candidates must apply at this time.

A referral list will be established based on the examination as outlined below.

Please note: Failure to complete all fields of the “Work Experience” section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

Examples of Duties

Job Purpose
Under general supervision, performs comprehensive administrative, clerical, customer service, and program support duties for the Therapeutic Recreation Office. Provides administrative support to staff, participants, families, caregivers, volunteers, and community partners and assists with coordinating and administering therapeutic recreation programs, camps, adaptive recreation programs, inclusion services, grant-funded initiatives, special events, and daily office operations.

Essential Job Duties

Greets and directs participants, families, caregivers, volunteers, visitors, and staff.
Provides courteous, professional, and responsive customer service.
Answers and routes incoming telephone calls and responds to routine inquiries regarding therapeutic recreation programs, camps, inclusion services, adaptive recreation opportunities, special events, registration procedures, departmental policies, and community resources.
Uses County software platforms to prepare correspondence and support daily administrative operations.
Uses County software platforms to assist with registration and enrollment for therapeutic recreation programs, camps, adaptive recreation programs, and special events; maintains participant records; and compiles reports.
Compiles, maintains, and distributes work schedules for occasional employees supporting therapeutic recreation programs, camps, inclusion services, adaptive recreation programs, and special events.
Maintains confidential participant records, accommodation requests, emergency contacts, medical documentation, attendance records, personnel files, and other departmental records in accordance with County policies and confidentiality requirements.
Prepares, duplicates, and distributes flyers, brochures, newsletters, reports, correspondence, meeting materials, schedules, forms, and promotional materials in support of the Department’s marketing and communications team.
Maintains calendars, schedules meetings, reserves meeting space, and coordinates logistics for staff meetings, trainings, volunteer orientations, and special events.
Assists with preparing personnel-related documents, including seasonal and occasional hiring paperwork, certification records, volunteer documentation, payroll support, and onboarding materials.
Provides administrative support for grant-funded therapeutic recreation programs by maintaining records, compiling participant and attendance statistics, preparing supporting documentation, maintaining grant files, and assisting with grant reporting and compliance requirements.
Compiles attendance, participation, financial, and statistical reports to support program evaluation, operational planning, grant reporting, and departmental initiatives.
Assists with ordering and organizing office supplies, adaptive recreation equipment, program supplies, and educational materials.
Monitors inventories of office supplies, adaptive recreation equipment, program supplies, and educational materials.
Receives, sorts, logs, and distributes incoming mail, packages, deposits, invoices, and departmental correspondence.
Operates office equipment, including computers, telephones, scanners, copiers, printers, and other automated office systems.
Maintains electronic and paper filing systems in accordance with County record retention requirements.
Assists staff with preparing therapeutic recreation programs, adaptive recreation activities, camps, trainings, meetings, outreach events, and special events.

Examples of Other Duties

Creates and maintains spreadsheets, databases, schedules, and tracking.
Assists with departmental mailings, records management, and special administrative projects.
May serve as a recreation leader or site monitor during therapeutic recreation programs, adaptive recreation activities, camps, training sessions, meetings, outreach events, and special events.
Performs other related duties as assigned.

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for this position. They may not include all of the essential job functions of this position. Each position may not be required to perform all of the essential job functions listed.

Qualifications

Education and Experience

Education:
Possession of a high school diploma or an appropriate equivalent.

Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education.

Experience:
At least one (1) year of general clerical or administrative experience in a position requiring significant use of word processing and office software, records management, scheduling, and data entry; and extensive telephone, electronic, and in-person customer service.

Additional education related to office administration, business, secretarial science, or a closely related field may be substituted on a year-for-year basis for the required experience.

Preferred Experience:
Experience supporting recreation, therapeutic recreation, healthcare, human services, education, or other community-based programs, including working with individuals with disabilities and their families.
Experience with an HRIS program, such as Workday.
Experience with a permit registration program, such as CivicRec.
Strong experience with customers with disabilities and their families.

Knowledge, Skills and Abilities

Knowledge of modern office practices, procedures and records management.
Knowledge of therapeutic recreation programs, adaptive recreation services, inclusion services, community resources and County registration procedures.
Working knowledge of an HRIS system, a permit registration program, Microsoft Office Suite, and other Baltimore County departmental software applications.
Ability to communicate effectively and professionally with individuals with disabilities, families, caregivers, volunteers, community organizations, and County staff.
Ability to compile attendance, participation, and statistical data for grant reporting and program evaluation.
Ability to compile work schedules, prepare reports, organize multiple priorities, and maintain accurate records.
Ability to create flyers, newsletters, reports, spreadsheets, and promotional materials using Microsoft Office and other applications.
Ability to establish and maintain effective working relationships with participants, coworkers, community partners, and the public.
Ability to maintain confidential participant, personnel, medical, grant, and program records.
Ability to organize work independently while managing multiple assignments and meeting deadlines.
Ability to perform basic mathematical calculations and prepare accurate reports.

EXAMINATION PROCEDURES
Applicants meeting the required qualifications as stated above may be scheduled for a written test to assess customer service skills and a computer-based test to assess competency in Typing, Windows file management, Microsoft Word, Excel, and Publisher.

Conditions of Employment

Physical and Environmental Conditions
This position may require working fixed shifts (Monday-Friday) or rotating shifts. Shifts may include at least two weeknights and may include weekends or holidays.

The work of this position is essentially sedentary with occasional walking, lifting, and other restricted physical activities.

This position may be located in a recreation community office, park, or site. The location may be an isolated, secluded, or solitary work environment.

Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace
All Baltimore County offices are smoke free.

Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave
Jury Leave
Military Leave

Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.

Disclaimer

This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions.

Are you currently a merit (full-time), non-merit (part-time), or temporary employee of the Baltimore County General Government? Employees of Baltimore County Public Schools, Baltimore County Public Library, Baltimore County's court systems, or Baltimore County Community College, and employees of temporary services used by the County are not considered employees of the Baltimore County General Government.

Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for this position. Applicants selected for an interview may provide a resume at that time.

I have read and acknowledge the above statement.

R&P Administrative Aide: Select the choice that best describes your education and experience. Please attach proof of education to the application. Unofficial copies are acceptable.

High school diploma or equivalent; plus at least one (1) year of general clerical experience in a position that requires significant time spent creating and/or transcribing documents using word processing software and extensive telephone and in-person customer service interaction.
High School diploma or equivalent and completion of 30 or more college credits. Education may substitute for experience.
Associate's degree or 60 college credits. Education substitution for experience.
Bachelor's degree. Education substitution for experience.
Not applicable: I do not have any of the above combinations of education and experience.

Provide specific examples of your experience performing general clerical duties that involved significant time spent creating and transcribing documents using word processing software. Include the employers and the dates during which you performed these duties. Be certain that this experience is also described, in detail, in the Work History/Experience section of this application to receive credit. If you chose "I do not have the above combinations of education and experience for this position" in the previous question, respond by entering N/A to this question.

Provide specific examples of your experience performing extensive interactions with customers both over the phone and in person in support of an office. Include the employers and the dates during which you performed these duties. Be certain that this experience is also described, in detail, in the Work History/Experience section of this application to receive credit. If you do not have this experience, respond by entering N/A to this question.

Substitute Education for Experience: Applicants substituting specialized education/training and/or a college degree/transcript for the required experience must provide proof of that education/training and/or degree. Please attach proof of education to the application to receive credit. Unofficial copies are acceptable.

I understand that I must provide proof of my specialized education/training and/or a college degree/transcript to meet the required qualifications.
I am not substituting for the required experience for this position.
Not Applicable

Which of the following software applications have you used in a professional setting? (Select all that apply.)

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Workday
CivicRec
Other permit registration software
Other database or records management software
Not applicable: None of the above

If you selected “other permit registration software” and/or “other database or records management software”, please provide the name of the software and specific example(s) of using the software. Include the employer(s) and date(s) you performed these duties. If you did not select these options, respond by entering N/A to this question.

How many years of clerical or administrative experience do you have performing duties such as data entry, scheduling, records management, customer service, and preparing correspondence?

No experience
Less than 1 year
1-2 years
3-5 years
More than 5 years

Do you have experience providing long-term, consistent support or leadership in a program, administrative, or community setting?

If you answered yes to the previous question, provide specific example(s) of the experience you have providing long-term, consistent support or leadership in a program, administrative, or community setting. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, in the Work History section of this application. If you answered “No,” respond by entering N/A to this question.

Do you speak another language other than English in which you are proficient in speaking, reading, and/or writing?

Do you have experience working in recreation, therapeutic recreation, healthcare, education, human services, or another community-based program serving individuals with disabilities or their families?

If you answered yes to the previous question, provide specific example(s) of the experience you have working in recreation, therapeutic recreation, healthcare, education, human services, or another community-based program serving individuals with disabilities or their families. Include the employer(s) and date(s) you performed these duties. Be certain that this experience is also described, in detail, in the Work History section of this application. If you answered “No,” respond by entering N/A to this question

I understand that I am responsible for maintaining the accuracy of my contact information, including my street address, e-mail address, and contact telephone numbers. My failure to maintain accurate contact information may result in my not receiving information regarding this job announcement and/or not being further considered for this employment opportunity. To update this information, visit www.governmentjobs.com, click on the "career seekers" link, and follow the prompts.

I have read and acknowledge the above instructions.

Required Question

Employer

Baltimore County

Address

308 Allegheny Avenue

Towson, Maryland, 21204

Phone

410-887-3135

Website

http://www.baltimorecountymd.gov

Examples of Duties

Greets and directs participants, families, caregivers, volunteers, visitors, and staff.
Provides courteous, professional, and responsive customer service.
Answers and routes incoming telephone calls and responds to routine inquiries regarding therapeutic recreation programs, camps, inclusion services, adaptive recreation opportunities, special events, registration procedures, departmental policies, and community resources.
Uses County software platforms to prepare correspondence and support daily administrative operations.
Uses County software platforms to assist with registration and enrollment for therapeutic recreation programs, camps, adaptive recreation programs, and special events; maintains participant records; and compiles reports.
Compiles, maintains, and distributes work schedules for occasional employees supporting therapeutic recreation programs, camps, inclusion services, adaptive recreation programs, and special events.
Maintains confidential participant records, accommodation requests, emergency contacts, medical documentation, attendance records, personnel files, and other departmental records in accordance with County policies and confidentiality requirements.
Prepares, duplicates, and distributes flyers, brochures, newsletters, reports, correspondence, meeting materials, schedules, forms, and promotional materials in support of the Department’s marketing and communications team.
Maintains calendars, schedules meetings, reserves meeting space, and coordinates logistics for staff meetings, trainings, volunteer orientations, and special events.
Assists with preparing personnel-related documents, including seasonal and occasional hiring paperwork, certification records, volunteer documentation, payroll support, and onboarding materials.
Provides administrative support for grant-funded therapeutic recreation programs by maintaining records, compiling participant and attendance statistics, preparing supporting documentation, maintaining grant files, and assisting with grant reporting and compliance requirements.
Compiles attendance, participation, financial, and statistical reports to support program evaluation, operational planning, grant reporting, and departmental initiatives.
Assists with ordering and organizing office supplies, adaptive recreation equipment, program supplies, and educational materials.
Monitors inventories of office supplies, adaptive recreation equipment, program supplies, and educational materials.
Receives, sorts, logs, and distributes incoming mail, packages, deposits, invoices, and departmental correspondence.
Operates office equipment, including computers, telephones, scanners, copiers, printers, and other automated office systems.
Maintains electronic and paper filing systems in accordance with County record retention requirements.
Assists staff with preparing therapeutic recreation programs, adaptive recreation activities, camps, trainings, meetings, outreach events, and special events.

Examples of Other Duties

Creates and maintains spreadsheets, databases, schedules, and tracking.
Assists with departmental mailings, records management, and special administrative projects.
May serve as a recreation leader or site monitor during therapeutic recreation programs, adaptive recreation activities, camps, training sessions, meetings, outreach events, and special events.
Performs other related duties as assigned.

Qualifications

Knowledge of modern office practices, procedures and records management.
Knowledge of therapeutic recreation programs, adaptive recreation services, inclusion services, community resources and County registration procedures.
Working knowledge of an HRIS system, a permit registration program, Microsoft Office Suite, and other Baltimore County departmental software applications.
Ability to communicate effectively and professionally with individuals with disabilities, families, caregivers, volunteers, community organizations, and County staff.
Ability to compile attendance, participation, and statistical data for grant reporting and program evaluation.
Ability to compile work schedules, prepare reports, organize multiple priorities, and maintain accurate records.
Ability to create flyers, newsletters, reports, spreadsheets, and promotional materials using Microsoft Office and other applications.
Ability to establish and maintain effective working relationships with participants, coworkers, community partners, and the public.
Ability to maintain confidential participant, personnel, medical, grant, and program records.
Ability to organize work independently while managing multiple assignments and meeting deadlines.
Ability to perform basic mathematical calculations and prepare accurate reports.

Conditions of Employment

Disclaimer

Salary : $19 - $28

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Therapeutic Recreation Administrative Aide

Examples of Duties

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Conditions of Employment

Examples of Duties

Qualifications

Conditions of Employment

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