Project Management Assistant - Non-Merit

A Non-Merit vacancy exists in the Office of Information Technology.

Non-Merit positions are not classified within the Baltimore County Government Classification and Compensation Plan.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested candidates must apply at this time.

List all promotions and changes in job duties due to reclassification as separate work experiences on your application. Applicants must include the dates of the promotions and reclassifications.

Note: Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Examples of Duties

Assists County agencies in maximizing business operations through assistance in the management and implementation of projects, and day to day project team member support as identified as part of the overall County Information Technology Plan.

EXAMPLES OF ESSENTIAL DUTIES

• Provides assistance to OIT Management Staff, OIT Project Managers and Project Customers in the initiation, development and implementation of Information Technology related projects.

• Maintains all schedules/calendars for assigned projects and assists the Project Manager in preparation, organization, setting agenda, developing schedules, taking notes and minutes, developing action items, and general follow up of project meetings.

• Assists Project Managers with meeting set up including room reservations, notification and confirmation of attendees, projector and conference equipment set up, Meeting minutes and preparing meeting materials.

• Assists Project Manager with critical path analysis, dependency analysis, project issues management, and project communications to all levels of the organization.

• Under the guidance of a Project Manager, develops, maintains, reviews and monitors project documents and deliverables.

EXAMPLES OF OTHER DUTIES

• Identifies and helps to resolve issues with project plans and project tracking.

• Assists with arranging travel plans and travel schedules for the project team.

• Maintains project organization charts and other documentation on projects and programs.

• Assists in managing project resource allocation and availability as needed.

• Uses project management software for template set up, user maintenance, project reporting and files. Assists Project Managers with maintenance of project documents including scanning, uploading, organizing documents, granting team site access, granting business user access.

• Assists Project Managers with project elements in accordance with project methodology.

• May act as project manager on small projects with overall accountability for project success; or may serve as team leader under a Project Manager on larger projects.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)

Qualifications

Education, Training, and Experience

Education: High School diploma, or equivalent

Experience: Minimum two (2) years experience providing administrative and clerical support to multiple managers in a professional environment or Internship with a Project Management Office

Knowledge, Skills, and Abilities (Entry-level)

Basic knowledge of project management and program planning. Knowledge of the principles and practices of planning, developing, monitoring, controlling and implementation of an information technology project. Knowledge of organizational methods, work flow planning, communication planning and resource allocation. Knowledge of project management tools and software.

Skill in project management and the use of project management tools. Skill in the use of systems development life cycle (SDLC) methodology including requirements, design, testing and implementation. Skill in the use of MS Project and schedules. Understanding of project management principles including initiation, planning, executing, monitoring and closing of a project. Skill in working and communicating with horizontally and vertically disparate organizational stakeholders.

Ability to organize workflow, task scheduling and monitor project status. Clearly and effectively communicate. Assist in the coordination the work of a team with work of other units within the Office of Information Technology and the County. Research and evaluate issues, providing various remediation solutions to Project Manager.

Knowledge of the Project Management Book of Knowledge (PMBOK)

Skill in communication with different team member skill sets.

Ability to understand PM needs and to be flexible with different levels of project needs.

Conditions of Employment

Physical and Environmental Conditions

The work of this position is essentially sedentary and includes the operation of computers and office equipment.

Employment Benefits for Non-Merit or Non-Classified, Part-Time Employees

Baltimore County General Government offers the following benefits to part-time, non-merit or non-classified employees. New employees are eligible for benefits upon hire, unless noted otherwise.

Equal Opportunity Employer
Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.

Smoke free workplace
All Baltimore County offices are smoke free.

Drug free workplace
Baltimore County provides a drug free workplace. Prospective employees are required to submit to urinalysis drug testing as part of the pre-employment physical examination.

Employee Assistance Program
Our Employee Assistance Program provides confidential and professional assessment and referral assistance for employees and eligible dependents in the household who are experiencing personal problems that may be affecting work performance, job satisfaction, or overall quality of life.

Health Insurance
In order to qualify for health insurance benefits (medical, prescription, dental and vision insurance), part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Health Insurance benefits elected become effective the first day of the month following the date of hire if the employee has completed online enrollment prior to that date. New employees must enroll within thirty (30) calendar days of hire. Plans offered include:

Medical, Prescription, Dental and Vision insurance.

Flexible Spending Accounts
Opportunity to set aside pre-tax dollars, through payroll deduction, for eligible unreimbursed medical care expenses and/or dependent care costs.

Life Insurance
In order to qualify for life insurance benefits, part-time employees must be scheduled for four (4) full work days plus two (2) hours each week.

Employees may elect basic term life insurance for themselves equal to one time the employee's annual salary, rounded to the next higher $1,000. Employees contribute a portion of the premium through monthly payroll deductions. The County also offers an Additional/Employee paid Life Insurance plan with coverage up to $100,000.

Retirement
Employees are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Paid Leave
Sick Leave - Monthly sick leave earnings prorated based on the number of hours worked per week. No maximum on accrual. Accrued balance can be applied toward service credit at retirement.

Vacation Leave - Monthly vacation leave earnings prorated based on the number of hours worked per week. Earnings increase after five, ten and fifteen years of service generally.

Holidays - Part-time 30 to 39 hour non-merit or non-classified employees will generally be paid for ten holidays per calendar year. Other part-time, non-merit or non-classified employees working 29 hours per week or less will receive two paid holidays per calendar year. These holidays are the Christmas holiday and the Independence Day holiday.

Bereavement Leave
Jury Leave
Military Leave

Baltimore County Employees Federal Credit Union
Membership in Baltimore County Employees Federal Credit Union offers a full range of savings programs, loans, checking, direct deposit, payroll deduction, savings bonds, and other financial services.

Direct Deposit
Payroll through direct deposit to the financial institution selected by employee is required.

Deferred Compensation
Nationwide Retirement Solutions offers a 457 retirement plan allowing for payroll contributions of tax deferred dollars to investment options of your choice.