What are the responsibilities and job description for the Bilingual Administrative Assistant position at ballsfoods?
Are you a bilingual Spanish/English professional who enjoys working with people, staying organized, and being the person others can count on? We're looking for someone who brings strong administrative skills, confidence with technology, attention to detail, and the ability to communicate effectively in both English and Spanish.
As our Administrative Assistant, you'll play an important role in supporting the Tippin's Pie Plant across Front Office, Human Resources, and Data Entry Accounting. You'll be a trusted resource for teammates and managers while also creating a welcoming and professional experience for candidates, visitors, vendors, and callers.
If you're someone who keeps things organized, takes pride in helping people, and enjoys being the friendly face up front while keeping things running smoothly behind the scenes, we'd love to meet you!
What Will You Be Doing?
Front Office Reception
- Be the friendly face and voice of Tippin's for teammates, visitors, vendors, candidates, and callers
- Answer phones, greet visitors, manage check-in, and help keep the front office running smoothly
- Assist with visitor access, mail, supplies, and day-to-day front office needs
- Help ensure everyone who walks through our doors has a welcoming and professional experience
Human Resources
- Support payroll and timekeeping activities through Paylocity
- Assist with PTO, absences, teammate records, and other HR administrative processes
- Support recruiting by reviewing candidates, conducting initial screenings, scheduling interviews, and communicating with candidates
- Coordinate background checks, drug testing, hiring paperwork, and onboarding activities
- Assist HR with teammate meetings, documentation, and other on-site HR needs
- Serve as a helpful resource for Spanish- and English-speaking teammates navigating HR processes
Data Entry Accounting
- Process invoices and enter information into Business Central
- Monitor the Accounts Payable inbox and help keep invoices moving
- Maintain spreadsheets, trackers, logs, and electronic records
- Enter and submit operational hours and other required data
- Double-check information to ensure it's accurate, complete, and ready to go
Teammate & Manager Support
- Help teammates with Paylocity, forms, insurance questions, and general administrative needs
- Answer questions, identify the appropriate resource, and follow up when needed
- Provide day-to-day administrative support to managers and teammates
- Communicate clearly in both Spanish and English to help teammates understand processes and get the support they need
What Makes You a Great Fit?
- Bilingual Spanish/English proficiency - both spoken and written - required
- You're organized and can manage multiple priorities without losing sight of the details
- You're comfortable with technology and confident learning new systems
- You communicate confidently and professionally with a variety of people
- You enjoy helping others and finding solutions
- You're dependable, approachable, and someone teammates can count on
- You have strong attention to detail, especially when working with numbers, records, and confidential information
- High school diploma or equivalent
- 1-3 years of administrative, office support, receptionist, Human Resources, accounting, or related experience
- Preferred: Experience with HRIS, payroll, accounting, ATS/recruiting, or other business systems
Why You'll Enjoy This Role
You won't be doing the same thing every day. You'll meet people, solve problems, support teammates, learn different parts of the business, and keep important processes moving both up front and behind the scenes.
If you're looking for a role where your bilingual skills, organization, people skills, and attention to detail are genuinely valued, we want to hear from you!
Bring your skills. Bring your personality. Bring your Spanish. Bring your attention to detail. We'll bring the pies.
Apply today and join the Tippin's team!