What are the responsibilities and job description for the Office Administrator position at Ballou Law?
Office Administrator
Full-Time | On-Site
York, ME
Ballou Law is seeking a full-time, on-site Office Administrator for its York, Maine office.
Requirements of the Office Administrator:
- Prior experience in an administrative office or legal office setting
- Strong organizational and communication skills
- Comfort handling phone-based and client-facing interactions
- Ability to manage multiple matters with attention to detail
- Proficiency with common office software and document management systems
- Professional, calm demeanor and respect for confidentiality
- Willingness to accept new and evolving tasks assertively as ability and experience grows
Benefits of the Job:
- Competitive hourly wage
- Health insurance options, including medical and dental
- 401(k) with employer contributions
- Paid time off and 11 paid holidays
- Professional development support, including training
Responsibilities of the Office Administrator:
- Answering and routing incoming phone calls from business owners and individual clients
- Assisting with client intake and appointment scheduling for business and real estate matters
- Managing incoming mail, scanning, and electronic filing
- Supporting transaction-related scheduling, deadlines, and document flow
- Maintaining office organization and administrative systems
- Coordinating with vendors, registries, and service providers as needed
Ballou Law is a one-attorney Maine law firm established in 1991, specializing in real estate transactions and business law.
Ballou Law is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.
Job Type: Full-time
Pay: $24.00 - $29.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Work Location: In person
Salary : $24 - $29