Accounting Bookkeeper

Ballin Law, a growing personal injury law firm serving clients throughout Massachusetts and Rhode Island, is seeking a dependable and detail-oriented Quickbooks Online Bookkeeper to join our growing team.

This is a hands-on, transactional bookkeeping position. The primary responsibility is keeping the firm’s financial records and client case costs complete, accurate and current. The work includes entering expenses in QuickBooks Online, processing vendor invoices, paying bills, matching credit-card transactions and recording client-related costs in Filevine, our legal practice-management system.

We are looking for someone who genuinely enjoys detailed bookkeeping, organized processes and the satisfaction of keeping financial information accurate and up to date.

This is an important and stable bookkeeping role for someone who takes pride in accuracy, consistency and completing high-volume transactional work correctly.

Primary Responsibilities

• Enter and categorize firm expenses in QuickBooks Online
• Review and process vendor invoices
• Prepare and process routine bill payments
• Match credit-card transactions to receipts and invoices
• Assign transactions to the correct expense accounts
• Identify firm overhead and client-related case expenses
• Enter client case costs into the correct case management software, Filevine, matters
• Match transactions appearing in QuickBooks bank and credit-card feeds
• Maintain complete supporting documentation for transactions
• Record checks, electronic payments, deposits and other routine activity
• Assist with accounts-payable records and payment tracking
• Assist with bank and credit-card reconciliation preparation
• Review records for duplicate, missing or incorrectly categorized transactions
• Follow up with attorneys, employees and vendors when information or documentation is missing
• Help correct existing bookkeeping or case-cost discrepancies
• Maintain organized electronic financial records
• Protect confidential firm, employee and client information
• Work closely with the Office Manager to ensure that bookkeeping work is completed accurately and on schedule

What Success Looks Like

• Expenses are entered promptly and coded correctly
• Vendor bills are processed and paid on schedule
• Credit-card transactions have appropriate documentation
• Client expenses are assigned to the correct Filevine matters
• QuickBooks and Filevine information is complete and consistent
• Missing information and unusual transactions are identified rather than entered without review
• Weekly transaction volume remains current without creating a backlog
• Financial documents are organized and easy to locate
• Questions and discrepancies are communicated promptly

Required Qualifications

• At least two years of hands-on bookkeeping, accounts-payable or accounting-data-entry experience
• Working experience with QuickBooks Online
• Experience entering and categorizing a high volume of financial transactions
• Strong attention to detail and commitment to accuracy
• Ability to perform repetitive work carefully and consistently
• Ability to organize invoices, receipts and supporting documentation
• Comfort working with bank and credit-card feeds
• Ability to recognize when a transaction appears incorrect, incomplete or duplicated
• Strong follow-through and time-management skills
• Basic proficiency with Microsoft Excel and Outlook
• Good written and verbal communication skills
• Sound judgment when handling confidential information
• Ability to work independently while asking questions when needed

Preferred Qualifications

• Experience in a law firm or professional-services business
• Experience allocating expenses to individual clients, customers, jobs or projects
• Experience with Filevine or another legal practice-management system
• Experience with reimbursable client costs
• Experience processing vendor payments and maintaining accounts-payable records
• QuickBooks Online certification or advanced QuickBooks experience

Experience with Filevine or legal accounting is helpful but not required. We will train the right candidate on our procedures and systems.

Schedule and Work Location

• Regular daytime business hours 8:30-5pm EST.

Compensation

• Final compensation will depend on relevant bookkeeping experience, QuickBooks Online proficiency and demonstrated ability to manage detailed, high-volume transactional work

About Ballin Law

Ballin Law is an established and growing personal injury firm that has represented injured people and first responders for more than 40 years. We offer a professional and collaborative environment where accurate work, personal responsibility and dependable follow-through are valued.

The person in this position will perform an essential function for the firm. Although the work is primarily transactional, it requires intelligence, judgment and an understanding of how accurate financial and client-cost information supports the rest of the business.

How to Apply

Please submit your résumé and briefly describe:

• Your experience with QuickBooks Online
• The types and volume of transactions you have handled
• Your experience with accounts payable and credit-card reconciliation
• Any experience allocating expenses to particular clients, customers, jobs or projects

This job description provides a general overview of the position. Specific responsibilities may vary based on the firm’s evolving needs.