Safety Administrator

The Safety Administrator plays a key role in supporting and maintaining safety and compliance standards within a trucking and transportation environment. This position ensures the company adheres to all DOT, FMCSA, and OSHA regulations by assisting with safety programs, managing driver qualification files, monitoring hours-of-service (HOS) compliance, and maintaining accurate records. The ideal candidate has strong attention to detail, experience in DOT compliance, and a commitment to promoting a safe culture across all company operations.

• Assist in the implementation and administration of company safety programs and policies.
• Maintain and update Driver Qualification Files (DQFs), including MVRs, medical cards, drug/alcohol test results, and training records.
• Monitor and ensure compliance with FMCSA and DOT regulations, including Hours-of-Service (HOS), ELD data, and driver logs.
• Track and document driver violations, accidents, incidents, and near-misses.
• Assist with accident investigations, compile reports, and support corrective action planning.
• Conduct and document regular safety meetings and training for drivers and staff.
• Coordinate new driver onboarding safety orientation and safety briefings.
• Schedule and track drug and alcohol testing (pre-employment, random, post-accident, etc.) as required by DOT.
• Maintain up-to-date records of vehicle inspections, maintenance logs, and DVIRs.
• Prepare and submit compliance reports to regulatory agencies or management as needed.
• Serve as a point of contact for internal safety questions and concerns.

• 1–3 years of experience in transportation safety or DOT compliance.
• Strong knowledge of DOT/FMCSA regulations and transportation safety practices.
• Experience using ELD systems and safety management software (e.g., Samsara, KeepTruckin, Geotab, JJ Keller).
• Strong organizational, documentation, and record-keeping skills.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Excellent communication and interpersonal skills.
• CDL or transportation industry experience is a plus.
• Safety-related certifications (e.g., OSHA 10/30, Smith System, NATMI) are a plus.

• Office-based with occasional visits to the yard or terminals.
• May require irregular hours or on-call availability in case of accidents/incidents.
• Must be able to work in a fast-paced environment and handle confidential information.