What are the responsibilities and job description for the Bid and Proposal Specialist position at Balfour & Co?
ONLY LOCAL CANDIDATES WILL BE CONSIDERED
Position Title: Bid & Proposal Specialist
Department: Sales
Reports to: Sales Operations
FLSA: Exempt
About Balfour & Co.
Balfour & Co. is one of the world’s leading Collegiate and High School commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour®, GradImages®, ArtCarved®, and more, we’ve been helping students celebrate life’s most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries.
Position Summary:
In the Bid & Proposal Specialist position, you’ll use your tenacity, persuasiveness, and creativity to provide critical support and influence by developing dynamic and enticing proposals and presentations to continue and enhance our business growth. You will lead and manage the end-to-end proposal response process, ensuring timely and high-quality submissions in response to RFPs (Requests for Proposals), RFQs (Requests for Quotations), and other solicitation documents. This position requires intense attention to detail and the ability to concisely address requirements in bid and proposal requests.
Essential Position Functions:
- Monitor bid management resources daily to identify new opportunities, distribute notifications and initiate the creation of the initial proposal draft.
- Proactively solicit bid opportunities through including mass communication to educational procurement offices across North America.
- Manage the proposal writing, building and editing process while also maintaining and updating all templates to remain current with offerings and business initiatives.
- Coordinate with multiple departments including IT, finance, marketing and operations to develop comprehensive responses and compliant proposals.
- Handle all proposal finalization, including but not limited to final document review, notarization, signatory responsibilities, packaging, shipping, and delivery confirmation.
- Drive ongoing development of business intelligence, including public records (FOIA) requests, forecasting future opportunities and archiving competitor submissions to enhance future bidding efforts.
- Provide other Sales support as assigned to support customer retention and revenue growth.
Education/Skills/Experience:
- Proficient in Microsoft Office and Google Suite
- Very strong writing skills, superior English grammar and written communication.
- Highly adept at creative and persuasive writing, as well as technical writing
- Excellent time management: ability to deliver under tight time constraints
- Able to track, coordinate, and manage multiple projects simultaneously
- Highly organized, able to maintain historical bid documents and proposals.