What are the responsibilities and job description for the Administrative Assistant position at Balfour Beatty?
Description
Balfour Beatty Construction is seeking an Administrative Assistant to support our Human Resources & Finance departments. This individual is responsible for performing a variety of administrative, transactional, and coordination tasks that ensure smooth and efficient operations across both teams. This position requires a high degree of confidentiality, attention to detail, and the ability to prioritize in a fast-paced environment.
Essential Functions
- Assist with onboarding and offboarding processes, including new hire paperwork, background checks, and I-9 documentation.
- Maintain employee records and ensure compliance with documentation requirements.
- Support benefits enrollment and respond to employee questions regarding benefits or HR policies.
- Perform customer service functions by answering employee requests and questions.
- Provide administrative support for HR initiatives and projects.
- Assist with management of divisional time reporting requirements.
- Support the Finance team with general accounting tasks (i.e. – processing invoices for payment, expense coding, management of outstanding employee expenses / Purchase card expenses).
- General support of the Finance team, as needed, with month-end close activities (i.e. – preparing journal entries, coordination on Corporate / external audit requests).
- Assist with various ad hoc projects within finance and human resources.
Requirements
- 3 years of experience in an administrative or support role within a professional business environment.
- Exceptional attention to detail and organizational skills.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, Teams) and other business software.
- Strong customer service philosophy and team-based approach.
- Demonstrated ability to handle confidential information with the highest level of professionalism.
- Proactive at problem solving and the ability to work across teams.
- Ability to take initiative and follow-through on tasks to completion.
- Strong recordkeeping and documentation skills.
Balfour Beatty is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of and will not be discriminated against on the basis of race, color, gender, pregnancy or breastfeeding, sexual orientation, gender identity or expression, religion, national origin, age, genetic information, marital status, veteran status, disability, or other status
Become Part of Our Team
As an industry leader Balfour Beatty offers employees a comprehensive benefits package with competitive salaries and more including:
- Medical, Dental, Vision and Life Insurance
- Health Savings Account
- 401(k) with company match
- Flexible Spending Accounts (Dependent & Medical Reimbursement)
- Vacation Time
- Sick Time
- Holidays
- Paid Volunteer time
- Tuition Assistance
- Employee Referral Bonus
About us
Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build the unique structures and infrastructure that play an important role in how people live, work, learn and play in our communities. Our teammates have an instinctive passion for innovating that is fueled by a relentless curiosity, a drive to employ lean practices and processes and the determination to find a better way. Through Zero Harm®, we are challenging the construction industry’s assumptions about safety. We believe that no level of harm should come to anyone as a result of our business.
Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY).
Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law.
