Accounts Receivable Specialist

Job Title:

Accounts Receivable Specialist

Department:

Accounting/Finance

Reports to:

Credit A/R Manager

Work Location:

Baldwin Supply – Plymouth Location

Position Type and Expected Hours of Work:

Level: 

☒     Employee

☐     Supervisor

☐     Management

Type of Position:

☒   Full-time

☐   Part-time

☐   Union

Hours 40 /week

☐     Salary/Exempt

☐     Salary/Non-Exempt

☒     Hourly/Non-Exempt

About Baldwin Supply:

Baldwin Supply Company has worked alongside American manufacturing since 1920, offering the stability of a century-old company with a modern, problem-solving mindset. Our team supports a wide range of industries, from food and agriculture to packaging, mining, and infrastructure, so no two days look the same. We’re known for our strong culture, long-tenured employees, and competitive benefits. At Baldwin, you’ll do meaningful work, build lasting relationships, and be part of a company built to last.

Job Summary:

The A/R Specialist position works closely with the Credit A/R manager as a small team providing all account receivable services to our internal and external customers.  It is a fast-paced environment, with a high volume of accounts and requests throughout the day. The position will require being able to prioritize your day and meet deadlines as needed.

Job Responsibilities:

• Payment application daily for check, ACH and credit card payments


• Invoice Entry for payment (includes emailing to requestor and/or entering invoices into portals)


• Research and resolve invoice and payment discrepancies for sales and customers


• Monitor A/R inbox to assist with customer and sales team requests and inquiries


• Collections on past due accounts


• Assisting with Sales Tax Exemption on orders/invoicing


• New Customer Set-up


• Back up Credit A/R Manager as needed

Qualifications

Education and Experience: 

• High school diploma     


• Associates degree in Accounting is preferred


• 2-3 years experience with accounts receivables is preferred

Required Skills/Abilities:

• High degree of accuracy


• Great attention to detail


• Strong customer service skills


• Willingness to learn and develop


• Excellent written and verbal communication


• Proficient Microsoft Office knowledge and skills


• Ability to work independently and prioritize tasks

Physical Requirements / Work Conditions:

Physical Requirements:

• Vision: Must possess specific skills like close, distance, color, peripheral, depth perception, and focus adjustment, mainly for computer use.


• Mobility: Mostly seated at a desk, with occasional needs for standing, walking, stooping, kneeling, or crouching. 

Work Conditions:

• Environment: Semi-private office/cubicle.


• Noise Level: Moderate. 

Baldwin Supply Benefits, Culture and Work Environment

At Baldwin Supply, we prioritize our employees' well-being by providing comprehensive benefits including comprehensive health insurance, a generous retirement savings plan, flexible work arrangements, generous paid time off, and ongoing professional development opportunities, ensuring a fulfilling and balanced work life.

Fulltime Employees are provided:

• 401(k)


• Dental insurance


• Health insurance


• Vision insurance


• Paid Holidays 


• Paid Vacation Days


• Short Term Disability


• Long Term Disability


• Life Insurance


• Employee Assistance Programs

Affirmative Action / EEO Statement

Baldwin Supply provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.