Grants Research and Development Coordinator - Baldwin County Commission

1. Conducts ongoing research to identify federal, state, and private grant opportunities aligned with County priorities.
2. Reviews and analyzes NOFOs, guidelines, and eligibility criteria.
3. Prepares summaries of funding requirements, timelines, match obligations, and compliance considerations.
4. Maintains a centralized database of active, upcoming, and recurring grant opportunities.
5. Communicates opportunities to departments and provides guidance on feasibility and alignment.

1. Assists departments in preparing grant applications, narratives, budgets, and required attachments.
2. Ensures proposals comply with funding agency requirements, procurement laws, and internal policies.
3. Coordinates with Finance and Budget to confirm budget accuracy, allowable costs, and match documentation.
4. Reviews draft applications for completeness, accuracy, and compliance prior to submission.
5. Supports multi-department grant initiatives and collaborative proposals.

1. Serves as a resource to departments seeking grant funding.
2. Facilitates communication between departments, Finance, Budget, Purchasing, and external partners.
3. Provides training and guidance on grant development best practices.
4. Assists the Grants & Compliance Manager in developing County-wide grant procedures, templates, and reference materials.
5. Provides project-level support for major federally funded initiatives — such as disaster recovery programs (including TRACE), opioid settlement administration, or other large-scale grant programs — by assisting with coordination, documentation, consultant communication, and compliance-related tasks as assigned.

1. Maintains organized records of proposals, submissions, award notifications, and related documentation.
2. Tracks deadlines, reporting requirements, and renewal opportunities.
3. Ensures accurate handoff of awarded grants to the Grants & Compliance Manager and Grants Compliance Accountant for post-award oversight.
4. Supports documentation needs for audits, monitoring, and reimbursement requests.

1. Identifies compliance risks early by reviewing funding requirements and allowable cost principles.
2. Ensures proposed activities align with federal Uniform Guidance, state requirements, and County policies.
3. Assists in preparing documentation needed for audit readiness and monitoring reviews.
4. Supports departments in understanding pre-award compliance expectations.

1. Maintains grant development templates, checklists, and reference libraries.
2. Supports process improvements to strengthen internal controls and improve efficiency.
3. Assists with implementation and use of grant management tools and databases.
4. Identifies opportunities to streamline workflows and enhance cross-department coordination.

1. Prepares special reports, summaries, and analyses as required.
2. Represents the County at meetings, workshops, and conferences related to grant development.
3. Performs additional duties as assigned.

1. Bachelor’s degree in Public Administration, Business, Finance, Communications, or related field preferred.
2. Two (2) years of experience in grant writing, grant coordination, research, or related work.
3. Experience preparing budgets or financial documentation preferred.
4. Equivalent combination of education and experience may be considered.

1. Strong research, analytical, and writing skills.
2. Knowledge of federal and state grant processes, including pre-award requirements.
3. Ability to interpret NOFOs, grant guidelines, and compliance requirements.
4. Ability to prepare clear, accurate grant narratives and budgets.
5. Strong organizational skills and ability to manage multiple deadlines.
6. Ability to work collaboratively with departments and external partners.
7. Familiarity with federal Uniform Guidance (2 CFR 200) preferred.
8. Proficiency with word processing, spreadsheets, and databases.

1. Willing to work nonstandard hours as necessary.
2. Willing to travel out of County for training, meetings, or conferences.
3. Commitment to maintaining confidentiality and professional integrity.

Salary : $60,466 - $97,906