Accounts Payable Manager

Brief Description

Overview:

The Accounts Payable Manager is responsible for meeting disbursement requirements against company policy and procedures and management objectives. This position will ensure that our company meets its payment obligations to vendors in a timely and accurate manner and will ensure that funds are disbursed only after they have been authorized and approved.

This position plans, organizes, and manages the operations and activities of a centralized accounts payable department, making sure that it operates in an accurate and efficient manner. The AP Manager should be customer focused, ensuring that service levels are properly maintained to internal customers, Executive Leadership Team, and vendors/suppliers.

Responsibilities:

• Responsible for all Accounts Payable related activities and associates including managing the AP mailbox, vendor setups, invoices and disbursements, vendor reconciliations, and analysis.
• Ensure payments are made timely and accurately per the agreed upon vendor terms. Reconcile and track the PO process and resolve any variances. Work with Accounting to provide monthly accrual.
• Develop, coach and mentor the team to provide learning and development opportunities for professional growth and cross training.
• Provide an outstanding customer service experience to both the Leadership Team and to our growing vendor base.
• Function as primary escalation point and contact for all Accounts Payable matters while collaborating with all cross-functional departments to ensure any disputes are resolved in a timely manner.
• Review manually processed invoices and payments before posting to the General Ledger to ensure proper approval and GL coding.
• Create and implement changes to work assignments, methods, or procedures to meet operational needs and improve accuracy and efficiency of the accounts payable team.
• Own and track department KPI’s to enhance productivity and stakeholder experience.
• Manage year-end activities such as Form-1099 reporting and financial statement audit requests accurately and timely.
• Partner with the Controller to develop and/or modify policies and procedures to provide structure as needed.
• Work with Controller to develop strategy to meet the needs of the business and to support a fast-growing Company.
  
  

Requirements:

• Strong problem-solving skills and work ethic.
• Ability to thrive in high volume environment and multi-task.
• Specific experience working in a large company with a centralized accounts payable department or shared services.
• Experience in managing, coaching and developing a dynamic team.
• Medius AP Automation experience preferred.
• Familiarity / Competency with Dynamics365, or other accounting systems.
• Demonstrated proficiency in General Ledger Accounts Payable tasks.
• Excellent verbal, written, and interpersonal communication skills.
  
  

Education and Experience:

• Bachelor’s degree in accounting or finance
• At least 7-10 years of experience in accounts payable management
  
  

Technology Skills:

• Calendar and scheduling software – Microsoft Outlook, Kronos
• Microsoft Excel: Expert in analytics, data management, pivot tables, formulas, etc
• Electronic mail software - Microsoft Exchange; Microsoft Outlook
• Office suite software – Teams, Microsoft Office, PowerPoint, Word, Google Suite, Microsoft List, Microsoft Planner
• Video conferencing software – Microsoft Teams
  
  

Work Environment:

• Sedentary work under a hybrid schedule.
• Ability to work extended hours as needed.
• Ability to work weekends and holidays as needed.
  
  

Who We Are:

BALDOR HISTORY:

When Louis Balducci rented a pushcart for $5.00 a week in 1918, little did he know that he was laying the foundations for Baldor Specialty Foods. In 1946, Louis opened a fruit stand called Balducci’s Produce in Greenwich Village that flourished into a beloved specialty food shop. Food writer James Beard was a regular customer and noted that Balducci’s always sold “the best of the best, at the right price.”

A family business from the start, the company employed numerous family members including son-in-law, Kevin Murphy. Murphy ran Balducci’s wholesale division, Baldor, so passionately that the Balducci family encouraged him to establish the business as an independent entity in 1991. Over the next decade, Baldor sustained continuous growth while maintaining the standard of excellence that made Balducci’s a success. The company cemented its reputation for sourcing expertise after introducing blanched frisee to the American market. Murphy named it “Circus Frisee” after famed restaurant Le Cirque.

Today, Baldor is the leading importer and distributor of fresh produce and specialty foods in the Northeast and Mid-Atlantic regions. The company is headed by Kevin’s son, T.J. Murphy, C.E.O. Under his leadership, Baldor remains committed to customer service, quality and innovation.

Baldor Specialty Foods has a long legacy of quality, consistency and service. Under the leadership of the former Owner and Chief Executive Officer, Kevin Murphy, President Mike Muzyk joined Baldor in 1996 and today works closely with Kevin’s son, TJ Murphy, who has been the Owner and Chief Executive Office since 2013. Under the leadership and partnership of TJ and Mike, in the last seven years, Baldor has achieved consistent double-digit growth in addition to geographic, category, product and channel expansion.