Marketing Event Specialist

Overview:
Do you love great food and creating unforgettable moments? Baldor Specialty Foods, a leader in premium food distribution, is expanding its Marketing team with the addition of a Marketing Event Specialist. At Baldor, we live by our tagline, “Quality you can trust. Service that delivers.” Our Marketing team is responsible for raising awareness, favorability, and revenue for the company through communication with our core customer segments (foodservice chefs and grocery retailers) and by connecting the dots between these customers and our food supplier partners.

The Marketing Event Specialist is an early-career, hands-on role designed to support the Events Manager with planning and executing our annual and ad hoc marketing events. In this role, you will help bring Baldor’s brand to life through best-in-class external and internal events like Baldor BITE (a food show that connects 200 of our suppliers with thousands of our chef customers), our sales retreat, our company holiday party, new market launch events, and more with the aim of delighting our customers, supplier partners, and Baldor team through memorable moments. This role is ideal for someone with some events experience under their belt who is excited to dive into the details of each event, lead aspects of the planning process, develop creative activations and customer-centric solutions, and assist with the events’ execution on-site. You should be exceptional at project management, thoughtfully creative, and driven by a passion for crafting the best possible experience for our customers and event attendees. You will be detail-oriented, highly organized, curious, and eager to learn, with a passion for food, hospitality, and brand-building. Through your work, you will be a brand and culture carrier who helps showcase Baldor as premium, edgy, and delicious. Our customer events are measured on business impact, so you should also be someone who thinks about events from a lens of both experience and outcomes.
This role reports to the Manager, Events. This position is hybrid, working a few days per week at our Bronx, NY headquarters.

Key Responsibilities:

• Support the planning and execution of live, virtual, and hybrid Baldor events from concept through completion, including trade shows, customer events, chef dinners, product launches, and internal events
• Assist with event logistics such as timelines, vendor coordination, registration and guest list management, asset creation, shipping, and on-site production.
• Develop and maintain a centralized event knowledgebase system, compiling and summarizing the event details to ensure both internal and external stakeholders are aligned
• Research and source various event elements including locations, vendors, swag, décor, creative themes, and materials
• Manage guest lists and registration systems, ensuring they are accurate and up to date
• Assist with both internal and external event-related communications, partnering with our Content Manager, Human Resources team, and other stakeholders as needed
• Assist with maintaining our budgets and event expense logs, ensuring accuracy for reporting and partnering with our external event agency as needed
• Assist with smaller scale and ad hoc events, with opportunities to independently manage and execute
• Help manage event calendars, project plans, and task lists to ensure deadlines are met and stakeholders are aligned.
• Manage hotel blocks and transportation bookings for both internal and external stakeholders
• Develop clear, concise, and on-brand presentations, documents, and communications for both internal and external stakeholders
• Coordinate logistics for site visits, walkthroughs, and planning meetings
• Collaborate with the Partnerships team to execute event-related partnership and sponsorship deliverables
• Partner with internal teams (creative, content, social, analytics, merchandising, sales, technology, HR, operations, transportation) to create and execute event-related deliverables including digital materials, print materials and signage, communications, shipping, and logistics
• Provide on-site support during events to help ensure smooth execution and high-quality attendee experience
• Assist with post-event reporting, including pulling data, gathering feedback, tracking KPIs, and identifying opportunities for improvement
• Manage administrative tasks such as coordinating meetings, monitoring and updating content calendars, and organizing brand assets
• Stay organized across multiple projects and priorities in a fast-paced environment.
• Pitch in where needed to support broader brand marketing initiatives

Minimum Qualifications:

• 2–3 years of experience in marketing, events, hospitality, or a related field (internships included)
• Bachelor’s degree in marketing, hospitality, communications, business, or a related field
• Strong organizational and project coordination skills, with excellent attention to detail
• Clear written and verbal communicator, comfortable working with multiple stakeholders
• Passion for food, hospitality, and the food industry.
• Eagerness to learn, take ownership, and grow within a marketing organization.
• Tech savvy, and comfortable working in events management software, PowerPoint, Google Slides, Excel, and project management tools as well as leveraging AI tools appropriately and effectively
• Ability to solve problems independently and escalate when needed
• Willing to travel, participate in site visits, and assist with event execution on-site, occasionally outside normal business hours (nights/weekends)
• Comfortable packing, lifting, and transporting event materials, assembling displays, and arranging décor
• Positive, adaptable mindset with the ability to thrive in a dynamic, deadline-driven environment.

Join Our Team

If you’re motivated, driven, and looking to make an impact at a growing organization, we’d love to hear from you. Apply today and help shape the future of specialty food distribution with Baldor.

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