Inventory & Materials Assistant

BALCO Alarm Services Corp. is an established security and life-safety systems company providing installation, service, and support for fire alarm, security alarm, access control, and video surveillance systems. We support residential, commercial, institutional, and other customers with dependable solutions designed to protect people, property, and facilities.

As our operations continue to grow, we are seeking a dependable, organized, and detail-oriented Inventory & Materials Assistant to support receiving, inventory control, equipment organization, material preparation, and day-to-day service and installation operations.

Position Overview

The Inventory & Materials Assistant plays an important role in ensuring technicians and project teams have the correct equipment, components, tools, and installation materials available when they need them.

This hands-on position supports the complete flow of materials—from receiving and verification through storage, inventory tracking, job preparation, technician distribution, returns, and replenishment. The role requires careful attention to part numbers, quantities, equipment types, and documentation to help maintain accurate inventory and prevent material shortages or project delays.

Responsibilities include receiving and inspecting deliveries, maintaining organized storage locations, updating inventory records, preparing materials for scheduled installations and service calls, monitoring frequently used stock, processing returned materials, and assisting with routine inventory counts and reconciliation.

Working closely with technicians, purchasing, operations, and other team members, the Inventory & Materials Assistant helps maintain an efficient materials operation that supports both scheduled projects and day-to-day service requirements.

The ideal candidate is dependable, organized, comfortable working with both physical inventory and computer-based records, and able to manage multiple priorities accurately. Previous experience in inventory, receiving, warehouse operations, electronics, low-voltage systems, or materials coordination is helpful but not required. Training will be provided for the right candidate.

Key Responsibilities

• Receive, inspect, count, and organize incoming equipment, components, tools, and supplies
• Verify deliveries against purchase orders, packing slips, and other receiving documentation
• Confirm part numbers, product descriptions, quantities, and basic order information before materials are placed into inventory
• Identify shortages, damaged products, incorrect items, or other receiving discrepancies and report them promptly
• Record received materials and update inventory information in company systems, spreadsheets, or tracking logs
• Label and organize products to maintain accurate and easily identifiable storage locations
• Maintain organized inventory of fire alarm, security, access control, surveillance, and low-voltage equipment
• Organize cameras, control panels, sensors, detectors, readers, modules, cables, wiring, connectors, hardware, replacement parts, tools, and related installation supplies
• Maintain logical storage locations so frequently used materials can be located and issued efficiently
• Monitor stock levels of commonly used equipment, components, and installation supplies
• Identify low-stock items and communicate replenishment needs before essential materials become unavailable
• Assist with basic inventory counts, cycle counts, and periodic physical inventory
• Compare physical quantities with inventory records and help research routine discrepancies
• Track material movements, transfers, returns, replacements, and inventory adjustments
• Pick and organize materials according to work orders, project requirements, technician requests, or service needs
• Prepare and stage equipment and supplies for scheduled installations, maintenance visits, and service calls
• Verify staged materials for correct product, part number, and quantity before they are issued
• Keep materials for individual projects and service requests clearly identified and separated
• Help prepare complete material kits for technicians and installation teams
• Coordinate technician pickups and assist with the return of unused materials following completed jobs
• Receive and process returned equipment, components, and unused installation materials
• Determine whether returned items should be restocked, replaced, held for review, or prepared for vendor return according to established procedures
• Assist with warranty replacements, defective equipment, and vendor returns when required
• Prepare equipment and materials for outgoing shipment, delivery, or transfer to project locations
• Maintain accurate documentation for receiving, inventory movements, outgoing materials, returns, and transfers
• Coordinate with purchasing and operations regarding incoming orders, backorders, product availability, and expected delivery dates
• Assist with receiving and organizing replacement parts and frequently used service materials
• Support technicians by locating equipment, replacement components, tools, and installation supplies
• Help identify material shortages or discrepancies that could affect scheduled installation or service work
• Communicate material availability and inventory concerns to the appropriate team members
• Maintain clean, orderly, and secure receiving, inventory, storage, and staging areas
• Handle electronic and low-voltage equipment carefully to help prevent damage
• Follow established procedures for inventory control, equipment handling, workplace security, and safety
• Support additional receiving, inventory, materials, and operational activities as needed

Qualifications

• Strong organizational skills and attention to detail
• Dependable and consistent approach to assigned responsibilities
• Ability to maintain accurate inventory records and documentation
• Ability to read and verify product labels, quantities, part numbers, work orders, purchase orders, and receiving documents
• Comfortable using computers, email, spreadsheets, digital records, and basic inventory systems
• Good written and verbal communication skills
• Ability to organize and prioritize multiple material requests and responsibilities
• Strong follow-through and ability to complete tasks accurately
• Ability to identify discrepancies and communicate issues promptly
• Comfortable working with small electronic components as well as larger equipment and supply items
• Ability to work independently while supporting technicians and other operational teams
• Comfortable performing a combination of computer-based and hands-on inventory responsibilities
• Willingness to learn company products, equipment categories, inventory procedures, and internal systems
• Previous experience in inventory, receiving, shipping, warehouse operations, purchasing support, logistics, electronics, or materials coordination is preferred but not required

Preferred Experience

Experience or familiarity with any of the following is helpful but not required:

• Fire alarm system components
• Security and intrusion alarm equipment
• CCTV and video surveillance systems
• Access control equipment
• Low-voltage systems and materials
• Control panels, sensors, detectors, readers, and related components
• Cables, wiring, connectors, and installation hardware
• Electronic equipment and replacement parts
• Inventory and materials management
• Shipping and receiving
• Purchasing or procurement support
• Service parts coordination
• Work orders and project material lists
• Inventory management or ERP systems

Physical Requirements

• Ability to safely lift, carry, move, and position boxes, equipment, tools, and materials associated with the position
• Ability to stand, walk, bend, reach, and perform routine receiving and materials-handling activities
• Ability to move equipment and supplies between receiving, storage, staging, and work areas
• Ability to perform routine hands-on inventory, organization, and material-preparation activities throughout the workday
• Comfortable working in an active inventory, storage, and service-support environment

Reasonable accommodations may be provided to qualified individuals in accordance with applicable law.

What We Offer

• Training and ongoing support
• Professional and team-oriented work environment
• Hands-on experience with inventory and materials operations
• Practical experience with receiving, inventory control, job staging, and technician support
• Exposure to fire alarm, security, access control, video surveillance, and low-voltage equipment
• Opportunity to develop knowledge of electronic components, installation materials, and service parts
• Experience coordinating materials for installation and service operations
• Opportunity to develop broader inventory, purchasing-support, and operational skills
• Opportunities to take on additional responsibilities as experience grows

Join Our Team

Reliable security and life-safety service depends on more than technical expertise. Technicians also need the correct equipment, components, tools, and materials to be organized, accounted for, and ready when each installation or service call begins.

As an Inventory & Materials Assistant at BALCO Alarm Services Corp., you will help make that possible by receiving and organizing materials, maintaining accurate inventory information, preparing equipment for upcoming jobs, processing returns, and supporting technicians with the supplies they need to work efficiently.

This is an excellent opportunity for someone who enjoys hands-on work, values accuracy and organization, and wants to develop practical experience in inventory control, materials management, receiving, and security-system operations.

If you are dependable, detail-oriented, willing to learn, and take pride in keeping materials accurate and organized, we encourage you to apply.

Pay: $20.40 - $24.30 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $20 - $24