Corporate Executive Assistant

Company Overview

Balchem is committed to making the world a healthier place by delivering trusted, innovative, and science-based solutions for the health and nutritional needs of the world. Balchem employs approximately 1,400 employees worldwide who provide the service, quality, and technology that enables our customers to win with their customers. We have built a reputation for delivering results to all of our stakeholders. Founded in 1967, Balchem, a Maryland corporation, became a publicly-traded company in 1970 and is listed on Nasdaq under the symbol “BCPC.” Our corporate headquarters is located in Montvale, New Jersey, and we have a broad network of sales offices, manufacturing sites, and R&D centers, primarily located in the U.S. and Europe. The Company consists of three business segments: Human Nutrition and Health, Animal Nutrition and Health, and Specialty Products.

Position Summary

The Executive Assistant will provide confidential high-level administrative, operational, and strategic support to several senior leaders across various departments (HR, Legal, Commercial) in our corporate headquarters. Key responsibilities include complex, multi-executive calendar management, international travel coordination, high-volume inbox management, handling mail correspondence, acting as a central liaison to stakeholders, supporting Board-related matters, and assisting with event coordination. This role will also serve as a back-up to the Executive Assistant to our CEO and CFO, including as a backup to the corporate paralegal regarding compliance trainings.

Essential Functions

• Manage complex, competing calendars for multiple senior leaders, resolving conflicts and prioritizing meetings based on business impact.
• Serve as the primary point of contact, screening calls, triaging inboxes, and drafting correspondence on behalf of leaders.
• Coordinate complex domestic and international travel, including detailed itineraries, flights, accommodation, and ground transportation.
• Create, edit, and proofread presentations, reports, and spreadsheets using MS Office/G-Suite.
• Assist with Board-related matters, as needed.
• Assist with administration/management of compliance trainings, as needed.
• Plan team onsite and offsites, board meetings, and special projects.
• Process expense reports, invoices, and manage office supplies or operations.
• Use independent judgment and initiative to respond to, prepare, and direct correspondence to internal/external parties
• Participate in special projects as determined by functional leaders in HR, Legal and other departments
• Follow and enforce all safety policies and procedures including use of safety equipment (PPE) and equipment safeguards; Work to advance and promote the safety culture of the site
• Other duties as assigned
  
  
  

Requirements

• Demonstrates sensitivity and discretion regarding confidential information
• Bachelor’s degree desired, plus 7-10 years executive level administration experience
• Use considerable judgment and discretion in completing work assignments
• Ability to set priorities and handle multiple situations and projects
• Self-directed and motivated; tactful, reliable, flexible and organized
• Excellent interpersonal skills with strong customer service orientation
• Excellent writing skills, including the ability to edit and proofread with precision
• Position requires extensive computer research and analytical skills, including on-line research techniques
• Complete understanding and advanced skill level of various computer software packages (Microsoft, PowerPoint, Excel, etc.)
• Strong attention to detail
• Ability to learn/understand business of the company to direct inquires to appropriate parties
• Position requires professional telephone skills to deal with very senior executives of other companies
• Professionalism, integrity and sound judgment
  
  
  

Working Conditions

• Work is mostly sedentary
• Light lifting and moving of items may be required
  
  
  

The salary range for this position is between $90,000 - $115,000, depending upon experience.

Balchem is committed to a workplace culture that values and promotes diversity, inclusion, equal employment opportunities, and a work environment free of harassment and hostility.