Executive Personal Assistant

Position Overview

We are seeking a highly organized, proactive, and resourceful Personal & Executive Assistant to provide comprehensive support to an executive leader. This role requires exceptional communication skills, strong attention to detail, and the ability to manage both professional and personal tasks with discretion and efficiency. The ideal candidate is someone who thrives in a fast-paced environment, anticipates needs, and ensures that the executive’s time is optimized.

Key Responsibilities

Executive Support

• Manage complex calendars, schedule meetings, and coordinate travel arrangements.
• Serve as a point of contact between the executive and external stakeholders.
• Communicate with current and potential vendors.
• Prepare reports, presentations, correspondence, and meeting agendas.
• Track deadlines, deliverables, and follow-ups to ensure smooth project execution.
• Assist with strategic planning, research, and special projects as needed.

Personal Support

• Manage personal appointments, reservations, and errands.
• Coordinate household or family logistics, including travel, events, and vendor relationships.
• Handle confidential and sensitive matters with the utmost discretion.
• Provide occasional on-call support outside of standard business hours as required.

Qualifications

• 3 years of experience as an executive assistant, personal assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Ability to multitask and prioritize in a dynamic environment.
• High level of professionalism, accuracy, discretion, and emotional intelligence.

Key Attributes

• Proactive and solutions-oriented.
• Adaptable and able to handle changing priorities.
• Strong judgment and decision-making skills.
• Trustworthy and dependable with sensitive information.
• Positive, collaborative, and service-oriented mindset.