Office Assistant

Pay: $18.00 - $20.00 per hourLocation: Palmer, MAShift: Part-Time | 9:00 AM - 1:00 PMJob Overview: We are seeking a dedicated and organized Office Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of daily office functions, providing exceptional administrative support, and maintaining an efficient work environment. The ideal candidate will possess strong clerical skills, excellent communication abilities, and a proactive approach to office management. Bilingual proficiency and experience with various office systems are highly valued to support our diverse client base and team members.DutiesServe as the front desk receptionist, greeting visitors and managing inquiries with professionalism and courtesyOperate multi-line phone systems, directing calls accurately and providing exceptional customer serviceManage calendar appointments, schedule meetings, and coordinate office events efficientlyPerform data entry, filing, and document proofreading to ensure accuracy and organizationUtilize software such as Microsoft Office, Google Workspace, and QuickBooks for daily tasks including document creation, data management, and bookkeepingHandle clerical responsibilities such as photocopying, scanning, and maintaining filing systemsSupport office management activities by overseeing supply inventory and coordinating maintenance requestsProvide customer support via phone or email, addressing inquiries promptly and professionallyAssist with personal assistant duties when required, including travel arrangements or correspondence managementMaintain confidentiality of sensitive information while adhering to office policiesSkillsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applicationsStrong organizational skills with excellent time management abilitiesExperience with QuickBooks or similar accounting software; bookkeeping knowledge is a plusEffective phone etiquette and experience managing multi-line phone systemsBilingual capabilities to serve diverse clients and team members effectivelyDemonstrated clerical experience in an office environment with strong attention to detailExcellent written and verbal communication skills; proofreading skills are advantageousAbility to handle multiple tasks efficiently while maintaining accuracyFamiliarity with medical or dental receptionist duties is beneficial but not requiredPersonal assistant experience or office management background enhances suitability for this roleThis position offers an engaging opportunity for individuals seeking to contribute to a professional environment where their organizational talents can thrive. We welcome candidates who are eager to develop their skills in administrative support while supporting the overall success of our organization.

Salary : $18 - $20