What are the responsibilities and job description for the Part-Time Personal Assistant (Family Office) position at BakerAvenue?
Part-Time Personal Assistant (Family Office)
Location: Sebastopol, CA
About the Role
We are seeking a highly organized and proactive Personal Assistant to support a busy family office client based in Sebastopol.
The Personal Assistant will serve as a trusted partner, helping ensure the smooth day-to-day operation of the family’s personal and household affairs.
This is a hands-on, dynamic role that requires exceptional attention to detail and the ability to anticipate needs.
Key Responsibilities
Errands & Lifestyle Management
- Run personal and household errands.
- Coordinate personal appointments and day-to-day logistics.
- Assist with transportation needs as required.
- Support ad hoc personal and family office-related projects.
Meal Preparation
- Order from meal delivery services and cook as needed.
Administrative Support
- Track expenses, receipts, and invoices; assist with bill pay and expense reporting.
- Manage correspondence, including emails, calls, and mail.
- Oversee filing and organizing projects
Household & Property Management
- Coordinate household projects from start to finish, including sourcing vendors, obtaining quotes, scheduling work, and monitoring progress.
- Serve as the primary point of contact for contractors, maintenance providers, repair technicians, and other service professionals.
- Research and recommend service providers, products, and solutions to support household needs.
- Coordinate home organization projects, including working with professional organizers and other specialty vendors.
Qualifications
- 5 years of experience as a Personal Assistant, Executive Assistant, or similar role
(family office or private household experience strongly preferred). - Exceptional organizational, multitasking, and time-management skills.
- Strong problem-solving ability and proactive mindset.
- High level of discretion, integrity, and professionalism.
- Excellent written and verbal communication skills.
- Calm, flexible, and adaptable under changing priorities.
- Service-oriented with a positive, can-do attitude.
- Valid driver’s license and reliable transportation.
Schedule & Expectations
- Part-time, 1-2 days per week.
- Flexibility and a willingness to respond outside of standard working hours may be required depending on priorities.
- Ability to adjust schedule based on travel, events, or time-sensitive needs.
Salary : $50 - $75