Senior Legal Project Coordinator

The Senior Legal Project Coordinator will work with the Legal Project Managers (LPM), leading on successfully delivering tasks within both client- and internally-facing projects, bringing solutions using established and new tools and processes.

Responsibilities:

• Support the management of multiple projects with competing deadlines
• Liaise with the client, and the Firm's client matter team, as well as the Firm's specialist departments and offices worldwide, along with external stakeholders
• Support the creation and management of suitably detailed project plans
• Support project teams to define the matter scope, and to track and manage changes
• Direct and advise more junior team members on project-specific tasks
• Proactively offer support to project teams beyond minimum delivery requirements, seeking opportunities to add additional / higher value
• Set up and own recurring tasks and activities
• Build organizational charts and timelines
• Support requests from the LPM team
• Map matter-specific processes
• Support your ‘core’ project(s) throughout the project lifecycle, giving ad hoc support to other projects
• Design ad hoc project update reporting, create client-ready reports, and give oral and written updates to project teams on developments
• Support project teams by flagging scope variance and key risks/issues, and work creatively with senior team on mitigation across projects
• Support the matter-review process for key matters and identify areas of improvement through discussions with project teams
• Triage help requests and raise ‘marginal’ requests with the senior team to determine LPM's position on task involvement
• Be creative and improve on standard delivery solutions on a given project; identify and propose to Associate Directors of LPM any future needs and improvements to the LPM framework
• Identify opportunities for new service delivery and support analysis, and design workshops
• Contribute to the LPM element of project budgeting
• Convert project-specific materials into templates and reusable resources for the LPM team
• Prepare, review, and interpret data visualization for matters
• Contribution to BM's Innovation Strategy; become a subject matter expert on given tech and standardized processes: evangelize, advise, train, apply to projects, and support refinement
• Support implementation of existing and new technology to meet project requirements and to encourage LPM/Legal team uptake
• Demonstrate project-specific processes, tools, and resources to project teams
• Enhance client experience through LPM tools and communications
• Build a network of professional colleagues across the range of PBS and legal functions, including Knowledge Management, Business Development, Finance, and IT and with external stakeholders
• Use the network to identify opportunities for new projects or to showcase BM LPM
• Offering ad hoc support and PM expertise to non-LPM initiatives

Skills and Experience:

• A bachelor's degree (law or business degree preferred)
• Formal project management qualification of Prince 2 Foundation (required) and LSS Yellow Belt (desirable)
• Formal project management qualification of Prince 2 Practitioner or Prince 2 Agile, LSS Green Belt or LSS Black Belt, Management of Portfolios (MoP) or PMP (desirable)
• Some experience in project management roles
• Understanding of/ experience working in large complex organizations, ideally in a law firm or professional services firm
• Knowledge/ experience of relevant IT packages: e.g. Document Management Systems, Project Extranets (e.g. SharePoint) or other collaborative project management tools, Other LegalTech knowledge desirable
• Strong knowledge of Microsoft Office, including Excel, and financial systems and reports
• Experience of influencing stakeholders within a professional services environment (desirable)
• Great communication and relationship-building skills
• Desire to work collaboratively with senior-level professionals to help them succeed in meeting their objectives
• Able to work independently with a willingness to work flexibly and hands-on to achieve project objectives
• Knowledge of data visualization and associated tools (e.g. Excel charting, Tableau, Power BI)
• Demonstrated skills, knowledge, and experience in sourcing data for and preparing reports, executive summaries, and status reports for consumption by attorneys and clients
• Able to calculate key financial metrics and analyze matter-level performance, including profitability.
• Disciplined and attentive to details with strong time management skills
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements
• Demonstrated competency in continuous improvement, change management, flexible approach, and exceeding expectations