Executive Assistant

PURPOSE

The Executive Assistant provides high-level administrative support to the Executive Leadership including, but not limited to, call screening, planning and coordinating meetings and events, calendar management, travel coordination, preparation of reports and special projects as needed.  Performs related work as required.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

The following duties are typical for this job. These are not to be constructed as exclusive or all inclusive. Other duties may be required and assigned.

• Provide administrative support to the Vice President
• Provide back up support to the Enterprise Strategy Manager
• Develop and/or prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receive, screen and direct incoming calls
• Manage calendars and coordinate meeting arrangements
• Coordinate travel arrangements
• Track expenses and reconcile company credit cards for executives
• Conduct research, compile data, and prepare reports for consideration and preparation by executive leadership
• Flexibility to work on special projects assigned by executives
• Interpret administrative and operating policies and procedures
• Meet with external and internal stakeholders on behalf of executives
• Salaried position that occasionally requires work outside of “normal business hours”

MINIMUM EDUCATION & EXPERIENCE REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Bachelor’s degree in business administration or related field, or equivalent work experience required.
• Minimum of four (4) years’ experience supporting executives or senior-level management
• Ability to maintain strict confidentiality
• Strong experience with Microsoft Office Products (Excel, Word, Outlook, PowerPoint, Teams) is required

CERTIFICATES, LICENSES, REGISTRATIONS

• N/A

MENTAL AND PHYSICAL COMPETENCIES REQUIRED TO PERFORM ESSENTIAL FUNCTIONS

• Excellent communication skills, including written, verbal and listening
• Ability to remain flexible and make intelligent and quick decision, working well under pressure
• Possess emotional intelligence and the ability to adjust actions accordingly
• Ability to exercise independent judgment and decision making
• Excellent time management and organizational skills
• Ability to interact with employees at all levels of the organization, as well as external stakeholders
• Ability to gather and monitor information with problem analysis and problem-solving skills
• Strong attention to detail and accuracy

ENVIRONMENTAL ADAPTABILITY

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 10 pounds occasionally
• May have occasional visits to a job site which would require periods of standing, walking and/or climbing stairs

EQUIPMENT/TOOLS

• Laptop PC
• Company phone

Baker Group is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Baker Group will consider reasonable accommodations for qualified individuals with disabilities and encourage prospective employees and incumbents to discuss potential accommodations with the Employer.