Office Administrator-Nashville

POSITION: Office Administrator

FLSA STATUS: Exempt

DEPARTMENT: Office Administration

SUPERVISOR: Office Managing Shareholder & Director of Office Administration

SUMMARY: Under general supervision and according to Firm policies and procedures, the Office Administrator is responsible for the general management of the law office. There is a direct reporting relationship to the Director of Office Administration and a functional reporting relationship to the Office Managing Shareholder.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• General Management of the law office, including management of activities such as strategic and tactical planning and maintaining the highest standards of service and quality.
• Office financial management, including planning, budgeting, accounts receivable and other financial functions, in coordination with the Firm Finance Department.
• Management of Human Resources functions, including recruitment, maintenance of staffing plans and acceptable staffing ratios.
• Facilities Management: including space planning/design and facilitation of all office functions and services.
• Coordination with the Firm's IT department on systems management.
• Coordination with the Firm Marketing Department on office-specific marketing and PR functions.
• Oversight of Legal Support Coordinators and Office Services Staff.
• Physical presence in the office is an essential duty of this position.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Team building and engagement skills.
• Ability to manage multiple projects and employees using management skills.
• Must have the ability to uncover, understand, analyze, and resolve problems.
• Must have the ability to interact professionally with the Executive Director, the Office Managing Partner, attorneys, paralegals, administrative personnel, and staff.
• Work occasionally requires a high level of mental effort and strain when managing multiple projects and requests. A law office is a “demanding” environment in which client needs often dictate immediate problem resolution and resources.
• Must have experience providing legal support for litigation across multiple practice areas.
• Must show initiative, be proactive and maintain standards of service and quality as set out above. 
• Work occasionally requires irregular hours and/or more than 40 hours per week to perform the essential functions of the position.

EDUCATION AND WORK EXPERIENCE:

A minimum of 10 years’ service in a supervisory position in the Professional Services Industry and a Bachelor’s Degree in Business Administration, Human Resources or other related field is preferred. 

We offer competitive compensation and benefits in a challenging and rewarding working environment.

Must provide minimum authorization to work in the United States.

Resumes will only be accepted for the job posted. 

Thank you for submitting your resume.   After our hiring committee has reviewed all candidates for this position, we will reach out only to those who will move on to the next step in our recruiting process.  We appreciate your interest in the position and will contact you if further action is necessary.

Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC is an equal opportunity employer, and all qualified applicants receive consideration for employment, and all employees are treated during employment without regard to race, color, sexual orientation, religion, sex, age, national origin, genetic information, physical or mental disability, veteran status, gender identity, gender expression, and marital status.