What are the responsibilities and job description for the Legal Secretary position at Baker Brand?
The Labor and Employment group has an excellent opportunity for a Legal Secretary in the Orlando, Florida office. This is non-exempt position that reports to the Human Resources Manager and collaborates with the attorneys and staff on the Labor and Employment team. This position has an in-person presence of five (5) days a week in the Orlando office. The ideal candidate will possess excellent people, organizational, and planning skills and the ability to adapt to fast-paced ever-changing priorities. This role requires high levels of attention to detail, creativity and the ability to think innovatively and exercise independent judgment when necessary while handling sensitive and confidential information.
- Delivers excellent work and superior service to the Firm’s clients; contributes to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of four or more attorneys.
- Communicates with attorneys and assists in balancing the team’s workload to ensure completion of projects within established timeframes and quality standards; seeks guidance from the Human Resources Manager as necessary.
- Prepares and processes legal documents, including but not limited to subpoenas, complaints, motions, and other legal documents and pleadings under the supervision and direction of attorneys.
- Schedules and coordinates hearings with federal and state courts.
- Schedules and coordinates depositions and other attorney-client meetings.
- Dockets legal pleadings and calendars other important dates, as appropriate.
- Manages attorneys’ calendars.
- Assists with the opening and closing of client matters.
- Organizes and maintains client and form files.
- Assists with billing and edits; enters attorney time into the time entry system as requested.
- Enters expenses into the expense system and requests checks for various vendors.
- Provides dependable and flexible support.
- Demonstrates teamwork by providing secretarial and administrative support to others as requested by the Human Resources Manager, whenever workload permits; contributes to the assimilation of new legal and support staff.
- Performs other duties as assigned.
Requirements:
- A minimum of three (3) years of law firm experience is required, supporting multiple attorneys, or a demonstrated ability to learn quickly and multitask while working for several individuals. C-suite executive assistant experience may substitute for a legal background.
- Advanced skills in Outlook and Word (including the use of styles, track changes, and document comparison tools) are required, along with demonstrated proficiency in Excel and PowerPoint.
- Advanced skills in Adobe Acrobat are required, along with a proven aptitude for learning new software applications.
- Knowledge of appellate, federal, and state court systems, including appellate and federal e-filing, as well as state court online filing systems, is required, or a demonstrated ability to utilize online filing or similar web-based systems.
- Strong interpersonal communication skills are required to maintain effective relationships with partners, attorneys, clients, and staff, both in person and via email and telephone.
- Ability to provide a high level of customer service and to communicate clearly and effectively, both verbally and in writing.
- Must be highly detail-oriented, able to work independently and as part of a team, and capable of managing high-priority projects.
- Basic knowledge of legal terminology, court rules, and procedures, or a demonstrated willingness to quickly learn new rules and procedures.