Human Resources and Administration Assistant

Position Summary

The HR Assistant will provide comprehensive support to the HR Manager and assist with day-to-day human resources operations. This role will also perform administrative duties to ensure smooth office operations and help maintain effective communication across departments. The ideal candidate is detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Assist the HR Manager with recruitment processes, including job postings, scheduling interviews, and communicating with candidates.
• Support employee onboarding and offboarding, ensuring all documentation and system updates are completed accurately.
• Maintain employee records, HRIS data, and confidential files in compliance with company policies.
• Assist with payroll preparation by collecting and verifying attendance, hours worked, and employee data.
• Coordinate employee training sessions, workshops, and HR initiatives.
• Respond to employee inquiries and escalate issues to the HR Manager as needed.
• Draft HR-related correspondence, policies, and reports under the guidance of the HR Manager.
• Handle administrative duties, such as managing schedules, preparing meeting materials, and organizing office supplies.
• Assist with organizing company events, staff meetings, and employee engagement activities.
• Perform other HR and administrative tasks as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• Previous HR or administrative experience is an advantage.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail with ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
• Ability to work collaboratively in a team environment.
• Bilingual skills (Mandarin/English) preferred.