What are the responsibilities and job description for the Branch Administrative Supervisor position at Baird?
About The Role
The Branch Administrative Supervisor (BAS) is primarily responsible for supervising the work of the branch support staff, including onboarding, training, development, and ongoing associate communication. The position also includes planning, directing, and organizing the branch’s administrative work, developing and recommending branch procedures, and researching and completing special projects. In addition, the Branch Administrative Supervisor performs advanced administrative, industry, and professional support functions for the Branch Manager and/or Financial Advisor(s).
The Impact You’ll Make
The Branch Administrative Supervisor (BAS) is primarily responsible for supervising the work of the branch support staff, including onboarding, training, development, and ongoing associate communication. The position also includes planning, directing, and organizing the branch’s administrative work, developing and recommending branch procedures, and researching and completing special projects. In addition, the Branch Administrative Supervisor performs advanced administrative, industry, and professional support functions for the Branch Manager and/or Financial Advisor(s).
The Impact You’ll Make
- Supervises and evaluates the work of branch support staff; prioritizes work, assigns tasks, and monitors progress.
- Responsible for the employment life cycle, including interviewing and onboarding or offboarding, of branch associates.
- Responsible for, in partnership with the Branch Manager and Financial Advisors, ongoing associate development through the performance management process. Facilitates setting associate goals and ongoing monthly performance coaching to establish proper career development. In addition, ensures alignment of goals with branch and FA business plans.
- Coordinates and arranges training for branch support associates to ensure alignment with Financial Advisor (FA) and branch business needs.
- Schedules support staff work hours and time off to provide adequate coverage for the branch’s varied assignments and manages timecard approvals. May act as backup to staff, filling in where necessary.
- Performs the daily responsibilities of a Client Specialist (CS) by providing strong interpersonal service to clients, prospects and associates.
- Ensures associates are aware of PWM branch initiatives and communicates administrative and operational topics to staff appropriately.
- Plans and leads monthly staff meetings. Resolves problems and interprets policies, procedures, and guidelines for staff.
- May be responsible for P&L oversight alongside the Branch Manager.
- Performs other duties and special projects as assigned.
- Supervises up to 10 branch office support staff.
- Some travel required to near by locations.
- Must have SIE, Series 7, 63/65 or 66 licenses or be able to obtain licenses within 1 year.
- 3 years of industry experience as a Registered Client Specialist or comparable role; previous supervisory experience strongly preferred.
- Knowledge of advanced sales support functions.
- Strong organizational skills with the ability to prioritize and delegate workflows to achieve business objectives.
- Ability to work effectively in and supervise a team environment.
- Excellent interpersonal, written, and verbal communication skills.
- Strong analytical skills with attention to detail.
- High school diploma or equivalent required; bachelor’s degree preferred.