What are the responsibilities and job description for the Administrative Assistant position at Baird & Warner?
Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.
Job Summary:We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.
This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).
Essential Duties & Responsibilities:- Compile property transaction files for contracts and verify the information.
- Maintain paperless files with dot loop for all transactions through close.
- Obtain missing information as required and follow through with all parties
- Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
- Answer phones.
- Open and distribute daily courier items.
- Distribute and prepare incoming and outgoing mail.
- General office support functions including greeting customers and maintaining office appearance, opening and closing.
- Pull reports as directed by sales manager, staff and agents
- Process and monitor marketing agreements from inception to close.
- Process buyer rep agreements.
- Data entry.
- IT/Tech support
- Real estate knowledge is a plus
- Strong written and verbal communication skills
- Ability to multi-task & prioritize
- Strong computer skills - including Google platform and Microsoft Office
- Attention to detail
- Ability to work independently and with a team
- Professional appearance
- Proactive
- High school diploma or equivalent required.
- Previous real estate experience preferred
- Administrative assistant experience preferred.
$40,000-$45,000
Medical, dental, vision, PTO, VTO
Salary : $40,000 - $45,000