What are the responsibilities and job description for the Accounts Payable Clerk position at Bailey s Consolidated?
We’re hiring an Accounts Payable Clerk to help manage invoice processing, vendor payments, and reconciliation across multiple systems. The ideal candidate is detail-oriented, dependable, and comfortable working in a fast-paced environment that includes multiple platforms like QuickBooks, Tailwind, Microsoft GP, and Stampli.
Schedule: Full-Time (40 hours per week), Monday – Friday 8AM – 5PM
Compensation: $18.00-$22.00 per hour (depending on experience)
Benefits:
- Health and Dental Insurance
- HSA and FSA options
- Paid company holidays
- PTO
- 48 hours of sick pay annually
- 401(k) with a 25% match
- Free mental health services
Key Responsibilities:
- Enter, code, and route invoices using Stampli for approval workflows
- Ensure invoices are properly matched to purchase orders and receipts from our 3PL and Tailwind systems
- Maintain vendor records and reconcile statements to ensure accounts are up to date
- Assist in weekly payment runs (ACH, check, credit card), ensuring timely and accurate disbursements
- Monitor the AP inbox and respond to vendor and internal inquiries
- Reconcile AP balances in QuickBooks and Microsoft GP
- Process employee reimbursements in accordance with company policies
- Assist with month-end close tasks, including AP accruals and reporting
- Provide documentation and support for audits and internal reviews
- Help maintain a clean, organized digital filing system for invoices and approvals
Qualifications:
- Strong attention to detail and ability to work independently
- Willing to learn
- Strong communication skills and ability to work with internal departments and vendors
Preferred Qualifications:
- Experience with logistics, 3PL billing, or freight-related invoicing
- Familiarity with AP automation and digital workflows
- 1–3 years of experience in accounts payable or general accounting
- Proficient in Microsoft Excel and comfortable working in multiple systems
- Experience with at least one of the following: QuickBooks, Microsoft GP, Tailwind, Stampli
Bailey’s is an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, marital or veteran status, or any other legally protected status.
Salary : $18 - $22