What are the responsibilities and job description for the Public Trust - Administrative Assistant position at Bailey Information Technology, LLC?
Administrative Assistant
Location: Des Moines, IowaNumber of Positions: 1
Clearance Required: Public Trust clearance
About the Role
This role is perfect for a detail-oriented problem solver who likes being the person who makes things happen. As the Administrative Assistant in the Des Moines field office, you’ll support supervisors and inspectors who protect federal facilities across the region.What You’ll Do
- Provide office and administrative support to the local field/district office and its leadership.
- Prepare, edit, and track letters, emails, reports, spreadsheets, and forms using standard office and DHS tools.
- Maintain records and filing systems (both electronic and hard-copy) in alignment with DHS/FPS records management rules.
- Support meeting and training logistics – scheduling, room setup, virtual links, materials, and note-taking.
- Assist with timekeeping, travel coordination, and basic HR/administrative tasks as directed by FPS staff.
- Enter and track information in databases, trackers, and logs to support inspections, Facility Security Assessments, and other activities.
- Help manage office supplies and basic facilities requests, including IT or building service tickets.
- Provide surge and emergency support during regional incidents, operations, or special tasking.
What You Need
- High school diploma or equivalent; additional administrative or office training is a plus.
- 5 years of administrative or office support experience, ideally supporting government or public safety operations.
- Solid proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
- Strong multi-tasking and prioritization skills with the ability to work independently.
- Professional, customer-focused communication style—both written and verbal.
Security & Clearance Requirements
- Public Trust