Administrative Assistant

About the Role

What You’ll Do

• Provide day-to-day administrative and clerical support to regional leadership, supervisors, inspectors, and program staff.
• Draft, edit, and format correspondence, reports, spreadsheets, and presentations for internal and external stakeholders.
• Enter, update, and track data in Government systems and spreadsheets to support reporting, taskers, and program oversight.
• Schedule and coordinate meetings, conference calls, and training; manage conference room reservations and virtual meeting links.
• Prepare agendas, notes, and action items and follow up with staff to close out suspense items.
• Maintain electronic and hard-copy files, including Facility Security Assessment (FSA) documentation and other official records.
• Assist with FOIA tracking, timekeeping support, travel coordination, supply ordering, and routine office logistics.
• Support surge or emergency operations by providing extra administrative support during heightened security events or incidents.

What You Need

• High school diploma or equivalent (some college or business/office training preferred).
• 5 years of administrative/office support experience, preferably in a government, law enforcement, or security environment.
• Strong skills in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat; ability to learn DHS/FPS systems (e.g., ITMS, GSA Fleet, LEIMS, GovTA).
• Excellent organization, attention to detail, and follow-through in a fast-paced setting.
• Strong written and verbal communication skills and comfort interacting with all levels of staff.