What are the responsibilities and job description for the Bilingual Assistant (Spanish/English) position at Bailey Immigration, PC?
Job Summary
We are seeking a dynamic and bilingual (Spanish/English) Assistant to join our team! This energetic role is perfect for someone who thrives in a fast-paced office environment, enjoys supporting daily operations, and excels at communicating effectively with diverse clients and team members. As a Bilingual Assistant, you will be the first point of contact, providing exceptional customer service, managing administrative tasks, and ensuring smooth office functioning. Your positive attitude and organizational skills will help create a welcoming atmosphere while maintaining confidentiality and professionalism at all times.
Responsibilities
- Greet visitors
- Manage front desk duties including checking in clients, scheduling appointments, and handling incoming inquiries.
- Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks for bookkeeping tasks.
- Handle confidential information with discretion while supporting office management activities.
- Assist with calendar management, scheduling meetings, and coordinating appointments for staff members.
- Support clerical tasks such as filing, proofreading documents, scanning documents, scanning files, logging mail, calling vendors when equipment breaks, meeting with clients, translating forms to clients, mailing documents, mailing letters and organizing office supplies.
- Provide excellent customer service by responding promptly to client needs and facilitating effective communication between departments.
Qualifications
- Bilingual proficiency in Spanish and English is required; excellent verbal and written communication skills in both languages.
- Prior office experience or administrative support experience is highly preferred.
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with QuickBooks or similar bookkeeping software.
- Exceptional organizational skills with the ability to multitask efficiently in a busy environment.
- Data entry, filing, and managing calendars.
- Demonstrated ability to handle confidential information responsibly with high attention to detail.
- Excellent phone etiquette, customer service skills, and professional demeanor are essential.
Join us to be part of a vibrant team dedicated to delivering outstanding support while fostering a positive work environment! This paid position offers an opportunity to develop your administrative skills while making a meaningful impact through excellent client communication and office management.
Pay: $20.00 - $30.00 per hour
Expected hours: 27.0 per week
Work Location: In person
Salary : $20 - $30