Subcontract administrator

Job Description
See what you’re missing. Our employees work on the world’s most advanced electronics – from detecting threats for F-35 pilots to illuminating the night for soldiers. Spanning air, land, sea, and space, we are developing the technology of tomorrow, delivered today. Drawing strength from our differences, we’re innovating for the future. And you can, too. We put our customers first – exemplified by our mission: “We Protect Those Who Protect Us®.” Sound like a team you want to be a part of? Come build your career with BAE Systems.
Procure materials, equipment, supplies and services of a highly-specialized and complex nature based on program specific requirements and specifications. Prepare and issue complex subcontract types. Validate and contribute to the formation of specifications, work statements and Subcontract Management Plans. Prepare and review proposals for documentation adequacy, develop evaluation criteria, lead proposal evaluation team in fact-finding, and cost/price analyses, negotiate subcontract provisions, document subcontract files in compliance with FAR/DFAR Regulations and company policies and procedures.

Ability to work independently, as well as manage cross functional program teams on all subcontract related issues; multi-tasking is crucial for success. Must be able to assess, prioritize, drive issues to closure and be assertive when required. Exercise discretion and independent judgment in the performance of duties. Exhibit best practice work habits and collaborate with other subcontract team members to promote operational excellence. Deliver quality customer service to both internal and external customers and foster and maintain good supplier relationships. Drive Zero Defect initiatives with suppliers.

Prepare request for proposals, advise management of contractual rights and obligations; compile and analyze data; and maintain historical information and compliant file documentation. Prepares, issues, and administers non-disclosure agreement with subcontractors as required. Negotiate Terms and Conditions and specific subcontract terms and conditions including price, delivery, quality, and performance requirements. Support proposal preparation activities, administer subcontracts, and execute supplier management activities to provide for acquisition and fulfillment of direct requirements in accordance with company policies, legal requirements, and customer specifications. Receive and review subcontractor proposals, by examining estimates of material, equipment services, production costs, performance requirements, and delivery schedules to ensure accuracy and completeness. Manage suppliers through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, participate on proposal evaluation team(s) in fact finding, technical evaluation, and cost/price analysis. Documents the entire fact finding and negotiation process. Ensures that discussions, correspondence and agreements with potential and actual subcontractors are in accordance with government law, corporate and company policy and program special provisions.


Required Education, Experience, & Skills

• Excellent verbal and written communication
• Strong working experience generating, negotiating and executing major subcontracts/purchases.
  • Demonstrated ability to resolve contractual conflicts with subcontractors through negotiations and contractual vehicles.
  • Project / Supplier Management
  • Financial Acumen
• Excellent time management/organizational skills
• Ability to find win-win solutions; a 'make it happen' attitude
• Knowledgable use of MS Office tools (Excel, PowerPoint, Outlook, Word)
• Knowledge of Federal Acquisition Regulations policies and procedures
• Bachelor's Degree and 6 years work experience or equivalent experience or Associates Degree and 8 years work experience or equivalent experience.
• U.S. Citizenship
• Travel
• Terms & Conditions
• Negotiation

Preferred Education, Experience, & Skills

• Curiosity and desire for continuous improvement
• Generosity of thought and knowledge
• Familiarity with Oracle purchasing system
• Cost Analysis experience
• Professional Supply Chain Certification: C.P.M., C.P.S.M., P.M.P.
• Secret clearance required or secret eligible.

Pay Information
Full-Time Salary Range: $99410 - $168997

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Electronic Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference. Electronic Systems (ES) is the global innovator behind BAE Systems’ game-changing defense and commercial electronics. Exploiting every electron, we push the limits of what is possible, giving our customers the edge and our employees opportunities to change the world. Our products and capabilities can be found everywhere – from the depths of the ocean to the far reaches of space. At our core are more than 14,000 highly talented Electronic Systems employees with the brightest minds in the industry, we make an impact – for our customers and the communities we serve.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Salary : $99,410 - $168,997