Senior Subcontract Administrator

Job Description

What’s it like working for a company where you are treated as more than a number? Empowering.

As a Senior Subcontract Administrator, you will play a key role in managing subcontracts, from soliciting proposals to negotiating terms and monitoring performance.

Our BAE Maritime Solutions team is currently looking for a Senior Subcontract Administrator to support the San Diego ship repair business. Ship repair is a fast-paced, demanding, and rewarding field; BAE is looking for candidates who would like a career with our team where they will thrive in this environment. Maritime Solutions is part of America's leading ship repair, modernization, conversion, and overhaul company, providing both commercial and government customers excellence in service.

As a Senior Subcontract Administrator, you will be part of an integrated team to procure subcontractor spend in the hundreds of millions across a very diverse set of subcontractors and commodities/categories. Essential duties and responsibilities include:

• Work independently, as well as serve as subject matter expert for sub contractual matters within a cross-functional program team including in-depth understanding of the Federal Acquisition Regulation (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS).
• Influence cross-functional teammates to manage supplier relationships and overall subcontractor performance including technical, quality, and overall contract performance.
• Drive completion of activities in support of subcontract administration need by dates.
• Take the lead in identifying potential sources of required goods or services, develop and issue Requests for Quotations (RFQs) or Requests for Proposals (RFPs), develop evaluation criteria, manage the source selection and make/buy process through reviewing and evaluating proposals, negotiate subcontractor proposals, and document subcontract files in compliance with applicable laws and procurement policies.
• Develop and prepare subcontracts, or subsequent contract modifications, of multiple contract types and of varying complexity for goods and services with U.S. and international suppliers that are in accordance with applicable laws, legislation, Department of War (DoW) contracting regulations, and program special provisions. Document subcontract files in accordance with established Procurement policies and procedures; develop and negotiate all subcontract changes.
• Develop and negotiate subcontract terms and conditions, as well as special flow-down terms and conditions, including estimated cost/price, delivery, quality, and performance requirements.
• Document negotiations in accordance with Procurement policies and procedures.
• Perform price and cost analysis in accordance with DoW contracting regulations.
• Full accountability to lead and manage timely execution of subcontracts modifications and ensure effective subcontractor performance through the period of performance by monitoring and managing the overall performance of subcontractors to support the achievement of contract, technical, schedule, quality, and financial performance objectives.
• Perform subcontract closeout in accordance with established Procurement policies and procedures.
• Able to assess, prioritize, drive issues to closure, and be assertive when required.
• Exercise discretion and independent judgment in the performance of duties.
• Exhibit best practice work habits and collaborate with other team members to promote operational excellence in a product development environment.
• Develop, negotiate, and execute related agreements, such as non-disclosure agreements and letter subcontract actions, or strategic agreements such as teaming agreements.
• Engage with subcontractors, build internal and external relationships, develop new subcontractors and advanced commodity strategies, and manage subcontractor activities through all phases of program execution. Respond to subcontractor inquires, resolve invoice issues, and participate in fact-finding activities pertaining to subcontractor safety, quality, and performance execution. Drive BAE Partner2Win initiatives and evaluate supplier performance relative to cost, delivery, integrity, quality, performance objectives, contract compliance, and other factors.
• Effectively communicate internally and externally, build mutually beneficial relationships, continue to advance knowledge of procurement compliance, and proactively adopt best practices and support new initiatives.
• Responsible for continuous improvement (root cause and corrective action) to optimize team performance and subcontractor performance.

Required Education, Experience, & Skills

• Bachelor's Degree with 4 years or more of related work experience in defense/government contracting and supplier management, or equivalent education/experience
• Strong experience negotiating, executing, and managing subcontracts
• Familiarity with defense industry and regulations, as well as the understanding of the role of subcontractors in complex industries
• Experience leading major procurement efforts in a DoW contracting environment
• Experience and ability to maintain compliance with DoW contracting regulations including FAR/DFARS
• Understanding/knowledge of CPSR audits and requirements
• Comprehensive understanding of subcontractor solicitations and bid analysis/process
• Strong working experience generating, negotiating, and executing major subcontracts/purchases
• Ability to make strategic decisions/demonstrate critical thinking using sound judgement while complying with company policies/procedures and applicable state and federal laws and regulations
• Ability to exhibit sound interpersonal and collaboration skills while interfacing, coordinating, and negotiating with company personnel, customers, and suppliers
• Proficient with Microsoft Office Suite (Microsoft Excel, PowerPoint, Word, and Outlook)

Preferred Education, Experience, & Skills

• Willingness and desire for continuous improvement with effective problem-solving abilities
• Detailed-oriented with excellent time management/organizational skills
• Effective communication skills (verbal and written)
• Ability to find win-win solutions; a “make it happen” attitude
• Ability to read and interpret ship specifications and work items
• Familiar with NAVSEA standard items

Pay Information
Full-Time Salary Range: $82779 - $140723

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Salary : $82,779 - $140,723