What are the responsibilities and job description for the Office Admin Assistant - Materials position at BAE Systems?
Job Description
We are seeking an administrative assistant who will support the Materials Manager and Materials Organization by handling a variety of administrative tasks to ensure interactions between the organization and stakeholders are positive and productive.
- Responsible to compile work orders, validate accuracy of the contents, and perform checks to ensure these are distributed to the floor in a timely manner.
- Shall assist other departments as needed and serve as a backup for the other office administrators.
- Responsible for scheduling/managing calendars and meeting invites.
- Shall coordinate between a range of staff and external stakeholders.
- Assist in the management of office equipment and supplies.
- Expected to scribe for meetings and distribute information as appropriate.
- Employee responsible for records retention.
- Assist with travel accommodations and expense reports.
- Responsible for basic troubleshooting of printers, and problem-solving basic issues with planning and scheduling teams related to the work order discrepancies.
Required Education, Experience, & Skills
- Requires High School Diploma and 3 years experience in an administrative support role in a fast past environment.
- Must have experience managing calendars, scheduling meetings, and arranging travel for leadership executives.
- Must be proficient with the Microsoft Office suite of applications.
- Must have excellent organizational skills.
- Must have strong attention to detail.
- Must Maintain flexibility and professionalism in an ever-changing environment.
Preferred Education, Experience, & Skills
Experience supporting leadership in a manufacturing environment preferred.
Any experience related to materials/supply chain is a plus.
Pay Information
Full-Time Salary Range: $40700 - $65100
Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.
Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.
About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and naval ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.
This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.
Salary : $40,700 - $65,100