Executive Assistant

Job Description
How does it feel to work on a team driven to make a big impact? Empowering.

BAE Systems is seeking an Executive Assistant to join its team in Aiken, South Carolina. In this role as an Executive Assistant, you will provide support to the Aiken site manager and leadership team. You will utilize exceptional executive-level communication skills, strong collaborative and organizational abilities, high-level judgment, meticulous attention to detail, and the ability to prioritize and manage multiple projects with tight deadlines. In this position, you will exercise a high level of integrity and discretion in handling sensitive information. You will operate as part of a highly collaborative administrative team, ensuring seamless leadership team coverage and support as required. You will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and verbal guidance and policies.

Key Responsibilities

• Provide executive-level administrative support to the Site Director and other leadership team members
• Manage calendars, schedules, and documentation (electronic filing)
• Coordinate travel arrangements, meetings, and events
• Develop and maintain relationships with internal and external stakeholders
• Prepare and distribute reports, charts, and graphs as needed
• Maintain office supplies, coffee, and water supplies
• Operate independently with strong judgment and time management skills
• Ensure seamless leadership team coverage and support

Required Education, Experience, & Skills

• High School Diploma with 3 years of office administration/clerical experience or equivalent;
• Excellent written, oral, and interpersonal communication skills
• Prior experience providing administrative support to a senior leader
• Strong organizational skills and ability to work independently
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Arranging and expensing travel
• Flexibility and ability to prioritize tasks according to senior staff requirements
• Exerts normal physical energy associated mostly with sitting. May occasionally stand or walk to perform work
• May lift light office supplies weighing up to 15 pounds and/or operate technical equipment such as computers and peripherals
• Demonstrates ability to anticipate and prepare for upcoming events, meetings, and deadlines, ensuring seamless execution and minimizing last-minute scrambles.

Preferred Education, Experience, & Skills

• Associates degree;
• Proficiency with travel software, Concur;
• Working knowledge of purchasing/expense software such as Coupa;
• Expert level experience with arranging travel;
• Customer service experience a plus.

Pay Information
Full-Time Salary Range: $50277 - $80443

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Platforms & Services
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair…just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.

Salary : $50,277 - $80,443