Admin Assistant IV – Civil Space

Job Description

To perform administrative, general business support, and/or clerical functions for the Civil Space Business Development team. Ensure that all business is conducted using the highest ethical standards and in compliance with all applicable laws, statutes, and regulations as well as company policies and directives.

The Civil Space Strategic Business Unit develops many of the world’s pioneering space and science missions. From delivering entire missions to contributing component level expertise, we value our role as a mission partner and our ability to provide science at any scale. Our team works directly with the science community to understand their missions, deliver systems that go beyond expectation and enable a better understanding of our universe and planet.

What You’ll Do:

• Work with sensitive and confidential information and situations appropriately and maintain proper confidentiality.
• Assist Business Development leadership through calendar management in Outlook.
• Work closely with the Director and Portfolio Managers to coordinate the Gate Review process for proposals, including scheduling meetings, circulating e-mail approvals, managing changes, and ensuring presentations are disseminated in a timely fashion.
• Develop working knowledge of Civil Space business, pursuits, and practices and provide insights and suggestions for improvements and process modifications as well as be an advocate for the processes in practice.
• Maintain working knowledge of staff schedules, upcoming events, upcoming travel needs, and overall coordination of the civil space business development team activities.
• Manage conference room reservations balancing ongoing meeting space needs between different pursuit groups (maintaining firewalls) and overseeing outside customers in the building.
• Manage/maintain the Business Development library, offsite storage and retrieval of information, folders, and/or other materials.
• Maintain standard working hours as well as have flexibility to support off hours for customer visits, proposal team support, and other extended-hour needs.
• Partner with Operations and Facilities to coordinate office moves and support space planning needs.
• Manage a broad range of administrative and operational tasks including visitor registration, greeting customers, coordinating catering within per‑diem guidelines, arranging travel and preparing expense reports, processing invoices, and managing office supply needs.
• Perform essential computer-based tasks including data entry, document retrieval, word processing, and preparation of presentation materials, while operating various software tools and office equipment as needed.
• Liaise between Business Development and Talent Acquisition to coordinate interviews, both in-person as well as virtually.
• Provide direct support to Civil Space leadership by coordinating travel logistics, preparing and submitting expense reports, and supporting leadership during customer engagements, executive visits, and SBU‑level events and reviews.
• May serve as a mentor to entry-level employees by providing direction and acting as a resource to resolve questions and difficult situations.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

• High School diploma or equivalent plus 3 years or more related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
• Professional demeanor and work habits.
• Independence and initiative - by working with some degree of independence in terms of scheduling, job duties, and taking initiative when seeing things that need to be done.
• Demonstrated application of judgment within standard operating guidelines. Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills by responding to routine and non-routine inquiries.

#LI-SMOOT

Pay Information
Full-Time Salary Range: $55304 - $88487

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.


About BAE Systems Space & Mission Systems
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.

Salary : $55,304 - $88,487