Purchasing Specialist

Job Title: Assistant Purchasing Specialist

Job Summary: 

The Assistant Purchasing supports the Purchasing Department by assisting with procurement activities, maintaining accurate records, and ensuring materials and supplies are ordered, received, and documented in a timely and cost-effective manner. This role helps ensure uninterrupted operations by coordinating with vendors, internal departments, and the purchasing team.

Essential Duties and Responsibilities: 

• Assist with creating and processing purchase orders in accordance with company policies
• Communicate with vendors regarding pricing, availability, delivery schedules, and order status
• Track and follow up on open purchase orders to ensure timely delivery
• Maintain accurate purchasing records, invoices, and related documentation
• Verify received materials against purchase orders and report discrepancies
• Assist with inventory tracking and reporting as needed
• Support cost control efforts by obtaining quotes and comparing pricing
• Coordinate with accounting and other departments to resolve purchasing or invoice issues
• Maintain vendor files and assist with vendor onboarding
• Perform general administrative duties related to purchasing operations

Qualifications: 

• High school diploma or equivalent required; associate degree or coursework in business or supply chain preferred
• Previous experience in purchasing, procurement, or administrative support preferred
• Strong organizational and time-management skills
• Attention to detail and accuracy
• Proficient in Microsoft Office (Excel, Word, Outlook) and purchasing or ERP systems
• Ability to communicate effectively with vendors and internal teams
• Ability to work independently and handle multiple priorities

Physical Requirements:

• Ability to sit or stand for extended periods
• Ability to lift up 35lbs. 

Work Environment: 

• Office and/or manufacturing environment
• Fast-paced setting with frequent interaction across departments

Reports To: 

Purchasing Manager