Legal Administrative Assistant - Westfield Office

Job Overview

Bacon Wilson, P.C., one of the largest and most prestigious law firms in Western Massachusetts, is seeking candidates for a full time Legal Administrative Assistant for our Westfield office. Candidates should have a minimum of 1 year of experience in a professional office setting. Prior experience in a law firm setting is preferred but not required. The duties of the position include handling telephone calls, scheduling appointments, greeting clients, transcribing/editing documents, managing files, witnessing document signings, and performing other general administrative and clerical tasks. Additional responsibilities will be added over time. Flexibility, proven attention to detail, and a collaborative mindset are essential.

Responsibilities

This position will provide comprehensive administrative support to attorneys and staff within the Firm. Responsibilities may include, but are not limited to:

• Preparing, editing, and proofreading correspondence and legal documents with a high degree of accuracy and attention to detail.
• Opening and maintaining client matters and files for the department.
• Assisting with file organization and document management, both electronic and paper based.
• Handling incoming phone calls and inquiries in a professional and courteous manner.
• Coordinating schedules, meetings, and conference calls as needed.
• Managing time entries, billing information, and related administrative tasks.
• Greet visitors and handle in-person inquiries.
• Providing overflow assistance to other legal administrative assistants to ensure balanced workloads.
• Managing office supplies inventory.
• Maintaining a professional and welcoming atmosphere in public areas such as the lobby and conference room.

Required Skills

• Strong organizational skills and ability to manage multiple priorities in a fast-paced professional setting
• Excellent written and verbal communication skills.
• High attention to detail and accuracy in document handling.
• Strong technical proficiency, including experience with Microsoft Office applications (Word, Outlook, Excel, and PowerPoint).
• Proven ability to maintain confidentiality and exercise discretion.

Preferred Skills

• Prior experience in a law firm or legal environment is a plus but not required.
• Familiarity with legal terminology, billing processes, and document management systems preferred.
• Proficiency in Spanish is a plus but not required.

Pay: $22.00 - $26.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $22 - $26