What are the responsibilities and job description for the Office Administration position at Bacon & Company?
Job Summary
We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of our office environment. Your energetic approach and attention to detail will support our team, manage administrative tasks, and foster excellent communication with clients and staff alike. This position offers an exciting opportunity to showcase your office management skills while contributing to a positive and productive workplace atmosphere.
Duties
- Manage front desk responsibilities, greeting visitors and directing them appropriately with professionalism and warmth
- Handle multi-line phone systems, answering inquiries promptly and routing calls efficiently using proper phone etiquette
- Maintain organized office files, records, and databases, ensuring confidentiality of sensitive information at all times
- Perform data entry tasks accurately using Microsoft Office applications and QuickBooks for bookkeeping purposes
- Assist with office management duties such as supply ordering, inventory tracking, and coordinating maintenance requests
- Provide exceptional customer service by supporting client communication and addressing inquiries with clarity and professionalism
- Support administrative functions including proofreading documents, scheduling appointments, and managing time-sensitive tasks
Experience
- Proven clerical experience in an office setting with strong organizational skills
- Familiarity with office management software such as Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for bookkeeping
- Experience handling multi-line phone systems and providing excellent customer support via phone communication
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Demonstrated ability to manage confidential information discreetly while maintaining high levels of accuracy in data entry and documentation
- Strong computer literacy combined with excellent typing speed, proofreading skills, and attention to detail
- Personal assistant or administrative experience that highlights excellent time management, organizational skills, and professional demeanor
Pay: $22.00 - $28.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $22 - $28