Secretary - Elementary Campus

***GRANBURY ISD requires three references from former employers, college professors, supervisors, etc. with at least a minimum of two references being from previous supervisors.  Granbury ISD will not accept references from friends or family members.***

CONTRACT DAYS: 217

PRIMARY PURPOSE:

Ensure efficient operations of school administrative office and provide clerical services for school's administrative staff.

QUALIFICATIONS:

Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient typing, word processing, and file maintenance skills
Effective organizational, communication, and interpersonal skills
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
Knowledge of basic accounting principles

Minimum Experience:
One to three years of secretarial experience, preferable

MAJOR RESPONSIBILITIES:

1.1 Inputs additions, deletions and revisions for PEIMS - maintains an updated data base on campus students.

1.2 Researches and resolves questions and/or problems regarding residency of students.

1.3 Assist in scheduling all classes for students and teachers.

1.4 Prepare written correspondence forms, schedules, or reports.

1.5 Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.

1.6 Maintain a daily teacher attendance log and records for substitute teachers.

1.7 Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office.

1.8 Maintain a log of visitors to school.

1.9 Maintain school calendar of events.

1.10 Schedule meetings and appointments and maintain calendar for principal.

1.11 Maintain accurate student attendance records.

2. Reception and Phones

2.1 Assist students, teachers, and parents as needed.

2.2 Receive incoming calls, take reliable messages, and route to appropriate staff.

3. Files

3.1 Maintain physical and computerized files including inventory of school and office supplies, mailing lists, student records, visitor logs, and office communication.

3.2 Update handbooks, policy manuals, and other documents as assigned.

4. Accounting and Inventory

4.1 Receive, store, and issue supplies and equipment

4.2 Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

4.3 Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

5. Other

5.1 Sort, distribute, or deliver mail and other documents.

5.2 Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.

5.3 Maintain confidentiality.

SUPERVISORY RESPONSIBILITIES:

Monitor the work of clerical aides.

EQUIPMENT USED:

Personal computer, typewriter, printer, copier, fax machine, and calculator.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; work with frequent interruptions.
Repetitive hand motions, prolonged use of computer.

The forgoing statements describe the general purpose and responsibilities assigned to this job and are not exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

District Benefits:

Medical Insurance: TRS-Active Care/Blue Cross

Supplemental Voluntary Health & Life Insurance Products

District Paid $25,000 Life Insurance

State Personal Leave Days

Local Sick Leave Days

Texas Teachers Retirement System

Salary : $17 - $24