Executive Personal Assistant

Job Type: Full-Time, In person, 40 hours per week, day shift, Monday - Friday

Compensation: $25–$35/hr

Benefits: health insurance, dental insurance, vision insurance, life insurance, paid time off, 401K

Additional Benefits: hearing, disability, profit sharing, performance bonuses, plus inclusion in company events, mentoring, networking, etc.

About Us

We’re a rapidly growing 3yr old, multi-million-dollar startup client placement firm with a vibrant office at SanTan Village Mall. We provide qualified clients to some of the largest law firms in the country. Our entrepreneurial culture is all about hard work, big wins, and a fun, collaborative vibe. Think state-of-the-art amenities—treadmill desks, floor-to-ceiling windows, complimentary snacks, and more—in a workspace that buzzes with creative energy.

Job Summary

We’re seeking a rockstar Executive Assistant in Gilbert, Arizona, who embodies the brilliance of Donna from Suits. You’re not just an assistant—you’re a strategic mastermind who makes things happen before anyone even asks. With unmatched intuition, you anticipate needs, solve problems with finesse, and keep the office running like a well-oiled machine.

Your role: manage schedules with precision, handle confidential tasks with discretion, and tackle challenges with creative solutions. You’ll be the trusted confidant to our leadership, delivering flawless communication and staying one step ahead of every curveball. Whether it’s nailing last-minute travel plans or digging up critical client info, you thrive under pressure and make the impossible look effortless.

Who we are looking for:

- Exceptional organizational skills, detail oriented, and a memory that never misses a detail.

- Strong communication, with the ability to charm, negotiate, and clarify with ease.

- 3 years of experience as an executive assistant, ideally in a fast-paced environment.

- A proactive mindset that spots problems before they arise and solves them fast.

- Tech-savvy, with mastery of tools like Microsoft Office, Ai, scheduling software, and CRMs. 

What you’ll get:

- A dynamic team where your impact is felt every day.

- Opportunities to grow: If you’re a Donna-level powerhouse who runs the show with confidence and a touch of flair, we want you. Apply now and show us how you make magic happen!

Key Responsibilities

• Manage the CEO’s calendar of events and oversee email correspondence, ensuring timely responses, organization, and prioritization of key communications. Summarize important messages and align with the CEO regularly to review, delegate, and take action where needed.
• Coordinate with the CEO to handle delegated personal appointments on his calendar with precision, safety, and responsibility each time and every time.
• Demonstrate reliability and punctuality; proactively communicate challenges, seek guidance when needed, and follow through with effective problem-solving.
• Provide high-level personal and administrative support, including managing errands such as online purchases, scheduling vehicle maintenance, and coordinating pick-ups and drop-offs.
• Assist with travel arrangements, reservations, event coordination, and other logistics to ensure the business as well as the CEO’s day-to-day operations run smoothly and efficiently.
• Attend meetings alongside the CEO to capture detailed notes and proactively manage follow-up action items to ensure timely execution.
• Conduct independent research to identify the most effective solutions for both personal and business needs. Present well-reasoned recommendations, clearly articulating the rationale behind your choice and how it compares to alternative options.
• Occasionally accompany the CEO on business travel to trade shows, client meetings, and events in locations such as Los Angeles or Las Vegas.

Skills & Qualifications

• Be able to represent the CEO in his absence.
• Professional, dependable, responsible, and punctual.
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role
• Exceptional organizational skills with meticulous attention to detail
• Outstanding written and verbal communication skills — in person, over the phone, via email, and text
• Strong problem-solving abilities and the capacity to work independently with minimal supervision
• High level of discretion, professionalism, and ability to handle confidential information
• Proficient in Microsoft Office Suite, Zoom, Trello, AI (ChatGPT, Grok, etc.); tech-savvy and comfortable learning new tools
• Confident conducting web research and presenting well-reasoned recommendations
• Skilled in managing complex calendars, scheduling meetings, and coordinating travel arrangements
• Safe, responsible driver with a valid driver’s license and reliable personal vehicle for errands and local travel; meticulous with vehicle care, parking, and transportation logistics
• Flexibility to travel occasionally with the CEO for trade shows, business meetings, or events (e.g., LA, Vegas)
• Comfortable running both professional and personal errands and handling logistics end-to-end
• Able to thrive in a high-energy, fast-paced, entrepreneurial environment
• Strong interest in business and entrepreneurship is a plus — ideal for someone eager to learn and grow as an integral part of the team

Why Join Us?

As the CEO’s Executive Personal Assistant, you’ll get a front-row seat to million-dollar deals, client pitches, trade shows, and shadowing high-level strategy sessions. Experience skills in negotiation, time management, and entrepreneurship while enjoying team perks and a crew that celebrates success. This role is your ticket to learning a thriving business from the inside out!

Hours

Full time, in office, with no remote, Monday–Friday, with flexibility for travel and occasional after hours or weekend tasks.

How to Apply

Send your resume and a brief cover letter to work@b1marketing.com with the subject line “Executive Personal Assistant Application”. Jump into our high-energy team and kickstart your career!