What are the responsibilities and job description for the Administrative Assistant – Strong Excel & Computer position at B&B Mechanical Plumbing, Heating & Sprinkler?
Administrative Assistant – Human Resources (Bilingual English/Spanish)
Company: B&B Mechanical Plumbing & Heating LLC
Location: Brooklyn, NY
Job Type: Full-Time, Monday–Friday
Work Location: 100% In-Person (No Remote or Hybrid Work)
Pay: $17 - $22
Job Description
B&B Mechanical Plumbing & Heating is looking for a friendly, organized, and highly computer-proficient Administrative Assistant to join our Human Resources department.
This is an excellent opportunity for someone who enjoys working with people, has strong computer and typing skills, and is interested in learning and building a career in Human Resources.
No previous HR experience is required. Full training will be provided!
We are looking for someone who is personable, detail-oriented, a quick learner, and comfortable handling multiple administrative responsibilities in a busy office environment.
Responsibilities
- Assist with recruiting, including posting job advertisements, reviewing resumes, contacting applicants, and scheduling interviews.
- Help coordinate employee onboarding, including preparing paperwork, collecting documents, and maintaining employee records.
- Assist with weekly payroll preparation, reviewing timesheets, tracking employee hours, and identifying discrepancies.
- Create, update, and maintain Excel spreadsheets, reports, and tracking systems.
- Communicate with English- and Spanish-speaking employees regarding paperwork, payroll questions, and other HR-related matters.
- Perform data entry, typing, document preparation, and general administrative tasks.
- Maintain organized employee files and electronic records.
- Work with various HR, payroll, and timekeeping software programs.
- Follow up with employees and management to ensure tasks are completed accurately and on time.
- Provide general administrative support to the HR department.
Requirements
- Fluent in English and Spanish (REQUIRED).
- Excellent computer skills (REQUIRED) – Must be comfortable using computers, navigating different programs, managing files, and learning new software quickly.
- Strong Microsoft Excel skills (REQUIRED) – Proficiency with spreadsheets, formulas, sorting, filtering, and data organization.
- Fast and accurate typing skills (REQUIRED) – Must be comfortable with frequent typing, data entry, and computer-based administrative work.
- Friendly, personable, and comfortable communicating with people.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Ability to multitask, prioritize tasks, and meet deadlines.
- Comfortable spending most of the workday performing desk and computer work.
- Ability to work independently, solve problems, and take initiative.
- Dependable, responsible, and professional.
- Ability to handle confidential employee information appropriately.
Previous HR, payroll, or recruiting experience is NOT required. Full training will be provided.
What We Offer
- Full, hands-on training in HR, recruiting, payroll, and onboarding.
- Opportunity to learn and develop valuable Human Resources skills.
- Experience working with HR and payroll software systems.
- Supportive, professional office environment.
- Opportunity to grow your knowledge and responsibilities over time.
Schedule & Location
- Full-Time, Monday through Friday
- 100% In-Person – Brooklyn, NY
- No remote or hybrid work available.
Apply Today!
If you are bilingual in English and Spanish, excellent with computers, organized, and enjoy working with people, this is a great opportunity to start a career in Human Resources.
No HR experience necessary – we provide full training!
Job Type: Full-time
Pay: $17.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Work Location: In person
Salary : $17 - $25