What are the responsibilities and job description for the Bilingual Office Manager - Construction position at B&B Concrete?
KEY OFFICE ADMIN RESPONSIBILITIES:
- Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
- Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
- Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
- Keep Track of documents, and meet deadlines, pre-quality subcontractors.
- Acts as a liaison and coordinates administrative activities between field management, other departments, customers, vendors, subcontractors, and other parties including regulatory and municipal/state agencies.
- Act as point person for office guests.
- Communicate policies and procedures - Alert employees of new processes, rules and regulations.
- Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
- Establishes and maintains basic project control logs.
- Reviews and enters data from timesheets and daily tickets for job cost tracking.
- Saves and maintains data in company cloud system.
- Aids estimating team as needed including potential bid opportunities and bid preparation.
- Assists Human Resources with hiring and orientation process.
- Assists safety team in administration duties.
- Assists payroll department with data entry and reporting.
- Interacts in person, via phone and correspondence with Project Team members, other departments, Client/Owners, owner’s representatives, subcontractors, suppliers, vendors, and regulatory and municipal entities to request or provide information.
- Additional duties as assigned.