What are the responsibilities and job description for the Full Time - Time and Attendance Coordinator position at Aztec Shops, Ltd.?
Summary
Job Description
The Time & Attendance Coordinator supports accurate workforce scheduling, timekeeping, and compliance across a fast-paced, high-volume operation. This position is responsible for monitoring employee punches, reviewing meal and rest break compliance, processing timecard corrections, and coordinating schedules to ensure staffing needs are met. The role works closely with management, payroll, and HR to maintain accurate labor records and support efficient operations. On-site work during events or peak periods at Snapdragon Stadium will be required.
ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:
NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Timekeeping & Compliance
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
The minimum requirement for applicants is a High School Diploma or a General Education Development (GED) degree; a minimum of one year of experience and/or training in timekeeping, scheduling, payroll support, or HR/operations in a high-volume environment; experience and/or training in a California payroll environment with working knowledge of computerized payroll systems, preferably UKG (formerly Kronos), ADP, Dayforce, Workday, or similar preferred. Must be able to work with a high degree of accuracy and attention to detail; intermediate to advanced experience in the use of Microsoft Office, Google Workspace, and basic reporting tools. Must be a self-starter with the ability to work independently; demonstrates effective oral, written, and interpersonal skills and must have strong problem-solving skills with the ability to think critically and exercise sound judgement. Must be able to prioritize tasks, meet deadlines, and work independently in a fast-paced environment. Must be able to maintain confidentiality and handle sensitive employee information.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Language Skills
Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence. Requires the ability to write correspondence with proper format, punctuation, spelling and grammar. Must be able to communicate effectively using electronic media and in written and verbal forms. Requires the ability to effectively communicate with employees, subordinates, vendors, other departments, customers and the general public.
Mathematical Skills
Requires understanding of financial record-keeping methods, procedures and practices. Must be able to calculate figures and amounts such as discounts, interest, and percentages. Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets and must be able to create a formula within Microsoft Excel and troubleshoot variances, when applicable.
Reasoning Ability
Requires the ability to apply common-sense understanding to carry out instructions furnished in written, oral or diagram form and the ability to deal with problems involving several concrete variables in standardized situations.
Manual Dexterity
Must be able to utilize a computer; requires the ability to use a variety of office machines and equipment.
Physical Communication
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
Physical Demands
Physical demand requirements are at levels for sedentary work and must be physically able to operate office equipment such as computers, copy machines, facsimile machines, and a 10-key calculator. While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel objects; key pad or papers, book and reach with hands and arms. Must be able to move, lift or carry heavy objects or materials up to 15 pounds. Ability to walk for extended periods within a stadium environment in inclement weather which may frequently require ascending/descending stairs. Specific visual abilities required by this job include close vision for extensive reading and document interpretation.
WORKING CONDITIONS AND HAZARDS
Non-event work is regularly performed in a traditional office setting and event day work is generally performed throughout the stadium in an outdoor setting. Working outdoors in varying weather conditions with exposure to dust, allergens and work temperatures. There may be occasional exposure to food fumes or airborne particles. The noise level in the work environment is usually low to moderate on non-event days and moderate to loud on event days.
Background Check Information
A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd.
Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses.
Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check.
Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.
Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Aztec Shops is a diverse community representing many perspectives, beliefs, and identities. We are committed to fostering an inclusive, respectful culture that promotes open communication, mutual respect, and a sense of belonging, to support the success of both our employees and students.
All Aztec Shops programs and activities are open and accessible to all individuals, regardless of race, sex, color, ethnicity, or national origin, and other characteristics protected by law. Consistent with California and federal civil rights laws, Aztec Shops maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
Aztec Shops is dedicated to providing equal opportunity in employment and ensuring that no employee or applicant faces unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, promotion, compensation, benefits, training, job assignments, disciplinary actions, and terminations.
Our commitment to equal opportunity ensures that every employee has access to the resources and support needed to thrive and succeed. Aztec Shops complies with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti-discrimination laws.
For additional information about the SDSU campus policy please visit Affirming Equal Opportunity.
Job Description
The Time & Attendance Coordinator supports accurate workforce scheduling, timekeeping, and compliance across a fast-paced, high-volume operation. This position is responsible for monitoring employee punches, reviewing meal and rest break compliance, processing timecard corrections, and coordinating schedules to ensure staffing needs are met. The role works closely with management, payroll, and HR to maintain accurate labor records and support efficient operations. On-site work during events or peak periods at Snapdragon Stadium will be required.
ESSENTIAL DUTIES AND RESPONSIBILITIES DEPENDING ON LOCATION:
NOTE: The duties listed below are examples of the variety and general nature of those performed by employees in this job description. The list is descriptive only and should not be used for any other purpose. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This is not an all-encompassing list and additional duties may be assigned based on business needs. The responsibilities listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Timekeeping & Compliance
- Monitor employee punches daily to ensure accuracy and compliance with company policy and state labor laws.
- Identify and follow up on missed punches, early/late meals, short meals, and missed rest breaks.
- Obtain written verification from employees for any timecard edits or punch adjustments.
- Ensure adherence to meal and rest break requirements and report any potential violations to management.
- Audit timekeeping records regularly to verify accuracy and completeness.
- Assist with preparing, publishing, and maintaining employee schedules using UKG or similar workforce management software.
- Work with department managers to ensure schedules reflect operational needs, event calendars, and labor budgets.
- Communicate schedule updates, staffing needs, and shift adjustments to employees as needed.
- Support staffing check-in processes during events including setting up time clocks
- Run and distribute daily or weekly payroll and labor reports to management for review.
- Support payroll preparation by ensuring all timekeeping data is accurate and deadlines are met.
- Prepare tip pooling and service charge reports for all events.
- Assist payroll department with audits, corrections, and validation of hours worked.
- Maintain organized records of schedule changes, punch edits, and employee approvals.
- Provide payroll processing support as required, including and not limited to cutting manual checks and processing bi-weekly payroll.
- Respond to employee and manager inquiries regarding schedules, punches, policies, and timekeeping procedures.
- Maintain effective working relationships with managers, Payroll, HR, and other internal departments.
- Provide guidance to employees on timekeeping protocols and system use.
- Must comply with and ensure continued, consistent compliance with all company policies, and federal, state, and local laws/regulations including but not limited to: employment, safety, and health.
- Assist in implementing process improvements to enhance timekeeping accuracy and labor compliance.
- Must work flexible hours, including nights, weekends, holidays, or event days, depending on operational needs.
- Other duties as assigned.
MINIMUM EDUCATION, TRAINING AND EXPERIENCE REQUIRED:
The minimum requirement for applicants is a High School Diploma or a General Education Development (GED) degree; a minimum of one year of experience and/or training in timekeeping, scheduling, payroll support, or HR/operations in a high-volume environment; experience and/or training in a California payroll environment with working knowledge of computerized payroll systems, preferably UKG (formerly Kronos), ADP, Dayforce, Workday, or similar preferred. Must be able to work with a high degree of accuracy and attention to detail; intermediate to advanced experience in the use of Microsoft Office, Google Workspace, and basic reporting tools. Must be a self-starter with the ability to work independently; demonstrates effective oral, written, and interpersonal skills and must have strong problem-solving skills with the ability to think critically and exercise sound judgement. Must be able to prioritize tasks, meet deadlines, and work independently in a fast-paced environment. Must be able to maintain confidentiality and handle sensitive employee information.
MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
Language Skills
Must be able to read, write and understand English. Requires the ability to follow verbal and written instructions, guidelines and objectives. Requires the ability to read and comprehend a variety of informational documentation, procedures and correspondence. Requires the ability to write correspondence with proper format, punctuation, spelling and grammar. Must be able to communicate effectively using electronic media and in written and verbal forms. Requires the ability to effectively communicate with employees, subordinates, vendors, other departments, customers and the general public.
Mathematical Skills
Requires understanding of financial record-keeping methods, procedures and practices. Must be able to calculate figures and amounts such as discounts, interest, and percentages. Requires the ability to prepare and analyze numerical figures, create and interpret spreadsheets and must be able to create a formula within Microsoft Excel and troubleshoot variances, when applicable.
Reasoning Ability
Requires the ability to apply common-sense understanding to carry out instructions furnished in written, oral or diagram form and the ability to deal with problems involving several concrete variables in standardized situations.
Manual Dexterity
Must be able to utilize a computer; requires the ability to use a variety of office machines and equipment.
Physical Communication
Must have the ability to talk/expressing and/or exchanging ideas and hear/perceiving sounds.
Physical Demands
Physical demand requirements are at levels for sedentary work and must be physically able to operate office equipment such as computers, copy machines, facsimile machines, and a 10-key calculator. While performing the duties of this job, the employee is frequently required to sit; use hands to touch, handle, or feel objects; key pad or papers, book and reach with hands and arms. Must be able to move, lift or carry heavy objects or materials up to 15 pounds. Ability to walk for extended periods within a stadium environment in inclement weather which may frequently require ascending/descending stairs. Specific visual abilities required by this job include close vision for extensive reading and document interpretation.
WORKING CONDITIONS AND HAZARDS
Non-event work is regularly performed in a traditional office setting and event day work is generally performed throughout the stadium in an outdoor setting. Working outdoors in varying weather conditions with exposure to dust, allergens and work temperatures. There may be occasional exposure to food fumes or airborne particles. The noise level in the work environment is usually low to moderate on non-event days and moderate to loud on event days.
Background Check Information
A background check will be conducted after a conditional offer of employment is extended by the company and accepted by the applicant and must be satisfactorily completed prior to any applicant beginning work in a full-time, part-time non-student, or sensitive student capacity with Aztec Shops Ltd.
Background checks will include, at minimum, verification of education and employment histories, criminal records, national sex offender registry check, and references. Additionally, based on the nature and scope of the position, the background check may also include a credit report, motor vehicle report, and verification of professional licenses.
Failure to answer background check questions honestly, and satisfactorily complete the background check may affect the employment status of applicants or continued employment of current Aztec Shops employees who apply for promotional positions which require a background check.
Aztec Shops Ltd. complies with all applicable federal, state and local laws, including California Fair Chance Act, when conducting background checks.
Aztec Shops will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Aztec Shops is concerned about criminal history that is directly related to the job, you will be given notice and an opportunity to respond and provide additional information such as rehabilitation efforts or mitigating circumstances, or information pertaining to the accuracy of the background report. Aztec Shops will consider all evidence of rehabilitation and mitigating circumstances. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.
Aztec Shops is a diverse community representing many perspectives, beliefs, and identities. We are committed to fostering an inclusive, respectful culture that promotes open communication, mutual respect, and a sense of belonging, to support the success of both our employees and students.
All Aztec Shops programs and activities are open and accessible to all individuals, regardless of race, sex, color, ethnicity, or national origin, and other characteristics protected by law. Consistent with California and federal civil rights laws, Aztec Shops maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices.
Aztec Shops is dedicated to providing equal opportunity in employment and ensuring that no employee or applicant faces unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other characteristic protected by law. This commitment applies to all aspects of employment, including but not limited to recruitment, hiring, promotion, compensation, benefits, training, job assignments, disciplinary actions, and terminations.
Our commitment to equal opportunity ensures that every employee has access to the resources and support needed to thrive and succeed. Aztec Shops complies with Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, and other applicable state and federal anti-discrimination laws.
For additional information about the SDSU campus policy please visit Affirming Equal Opportunity.