What are the responsibilities and job description for the Project Accountant - 3-10 Years of Experience position at Ayres?
Finding the right fit:
We're looking to add a dynamic individual to our team! This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and ability to handle multiple tasks simultaneously. You’ll be at the center of delivering strong customer service to internal and external stakeholders. You will be responsible for client billings; including establishing billing records for projects and creating invoices, review billing from all offices, discuss billing problems and recommend billing setup to project managers.
Join Ayres – a USA TODAY Top Workplace recognized in both 2025 and 2026 – where people-first leadership, collaboration, and professional growth create an environment where great teams do their best work.
On any given day, you’ll:
- Assist project managers in project setups, determining usage of project hierarchy for project setups– (projects, subprojects, tasks, labor codes). Setup must facilitate project manager’s ability to monitor project as well as working within billing term constraints.
- Approve projects for processing in Vision info center. Make sure that proper contract and work plans are attached in Vision project info center. Review fields for proper completion of fields.
- Prepare client invoices. Run draft invoices using the electronic billing module. Prepare backup for invoice detail. Submit invoices via paper or electronic means. Document the invoicing instructions in a central accounting site.
- Maintains the Vision client file.
- Review and analyze revenue as part of the month-end processing. Correct revenue errors due to billing changes needed or percent complete errors. Discuss revenue reasonableness with project managers and vice presidents.
- Review and monitor AR. Assist PMs in AR collection by contacting clients and sending statements. Enter AR collection activity in AR comment section in invoice review.
- Assist project managers by teaching them how to run reports, do lookups, and set up their personal favorite reports.
- Prepares year-end audit schedules per assignment.
- Prepares Annual Reports and Unclaimed Property reports.
- Assists with month end reporting and journal entries.
- Other assignments as directed by the Project Accountant Supervisor.
Required qualifications:
- Strong communication, analytical, and problem-solving skills.
- General financial/accounting experience.
- Strong knowledge of Microsoft Excel.
- Dependable, organized, flexible, and the ability to multi-task.
Desired skills and experiences:
- Associates Degree in Accounting or business-related field a plus.
- Preparing and filing liens.
- Ability to maintain a positive attitude and establish a professional, welcoming and inclusive environment for anyone working with the Accounting department.
- Billing and Accounts Receivable experience a plus.
Benefits of being part of the Ayres team:
- Health, dental, and vision Insurance.
- Short and long-term disability and life insurance.
- Employee stock ownership plan (ESOP) and 401K with company match.
- PTO, paid holidays including two floating holidays, and a flexible work schedule.
- Professional development opportunities.
Please note, benefits vary depending on job status. To learn more about our great benefits, visit our website at https://www.ayresassociates.com/careers/the-ayres-advantage/
Affirmative Action/Equal Opportunity Employer